How To Fix >0814 - Payment document &1 cannot be reversed since payment lot item is archived

SAP Error Message - Details

• Message type: E = Error

• Message class: >0 - General Basis texts

• Message number: 814

• Message text: Payment document &1 cannot be reversed since payment lot item is archived

Self-Explanatory Message

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• What is the cause and solution for SAP error message >0814 - Payment document &1 cannot be reversed since payment lot item is archived ?

  The SAP error message >0814 indicates that a payment document cannot be reversed because the payment lot item associated with it has been archived. This typically occurs in financial processes where payment documents are linked to payment lots, and if the payment lot has been archived, the system cannot access the necessary data to perform the reversal.
  Cause:
  
  Archiving: The payment lot item has been archived as part of the data management process in SAP. Archiving is often done to improve system performance and manage data volume.
  Data Integrity: The system prevents the reversal of documents that rely on archived data to maintain data integrity and ensure that all necessary information is available for processing.
  
  Solution:
  
  
  Unarchive the Payment Lot: If you need to reverse the payment document, you may need to unarchive the payment lot item. This typically requires access to the archiving tools in SAP and may involve restoring the archived data to the database.
  
  Use transaction codes like SARA (Archive Administration) to manage archiving and unarchiving processes.
  Consult with your SAP Basis or data management team to assist with this process.
  
  
  
  Check for Alternatives: If unarchiving is not feasible, consider whether there are alternative ways to handle the situation, such as:
  
  Creating a manual adjustment or correction entry if the reversal is not possible.
  Consulting with your finance team to determine the best course of action based on your organization's policies.
  
  
  
  Review Archiving Policies: To prevent similar issues in the future, review your organization's archiving policies and procedures. Ensure that critical financial documents are retained for an appropriate period and that the archiving process aligns with business needs.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB08: Reverse Document
  SARA: Archive Administration
  SARI: Display Archive Information
  
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP Notes can provide insights into known issues and recommended solutions.
  Documentation: Review SAP documentation related to financial document processing and archiving to understand the implications of archiving on document reversals.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.