How To Fix >0667 - Documents have already been archived for reconciliation key &1

SAP Error Message - Details

• Message type: E = Error

• Message class: >0 - General Basis texts

• Message number: 667

• Message text: Documents have already been archived for reconciliation key &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >0667 - Documents have already been archived for reconciliation key &1 ?

  The SAP error message 0667 ("Documents have already been archived for reconciliation key &1") typically occurs when you attempt to perform an operation (like posting a document or running a report) on a reconciliation key (such as a customer or vendor account) for which documents have already been archived. This means that the system has already moved the financial documents related to that reconciliation key to an archive, and as a result, the system cannot process further transactions or reports that require access to those documents.
  Cause:
  
  Archiving Process: The primary cause of this error is that the documents associated with the specified reconciliation key have been archived. This is a standard procedure in SAP to manage data volume and improve system performance.
  Transaction Attempt: You may be trying to post a new document or run a report that requires access to the archived documents.
  
  Solution:
  
  Check Archive Status: Verify if the documents for the reconciliation key have indeed been archived. You can do this by checking the archive management transactions in SAP (e.g., SARA).
  Unarchive Documents: If you need to access the archived documents, you may need to unarchive them. This can be done using the transaction SARA, but it requires appropriate authorizations and should be done with caution.
  Review Business Process: If the archiving is part of a regular business process, consider reviewing the process to ensure that it aligns with your operational needs. You may need to adjust the archiving strategy or timing.
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or functional team for specific guidance on handling archived documents and the implications of unarchiving.
  Error Handling: If the error occurs during a specific transaction, check if there are any specific notes or patches from SAP that address this issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and others that may help you manage archived data.
  SAP Notes: Check for any SAP Notes related to this error message for additional context or solutions.
  User Authorizations: Ensure that you have the necessary authorizations to view or unarchive documents if required.
  Consult SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for help.
  
  By following these steps, you should be able to address the error message and understand the implications of working with archived documents in SAP.