How To Fix XW211 - Control totals verification found &1 errors for company code &2

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 211

• Message text: Control totals verification found &1 errors for company code &2

What causes this issue?

The FI control total verification utility found a discrepancy between
on-line documents and the documents in the data extract.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the utility was run in background, please see the related spool list
for more details.
Discrepancies should only be found if postings were made to periods
after they were extracted.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW211 - Control totals verification found &1 errors for company code &2 ?

  The SAP error message XW211 indicates that there are discrepancies in the control totals during the verification process for a specific company code. This error typically arises during the posting of financial documents, particularly in the context of financial accounting (FI) or when performing activities like year-end closing or reconciliation.
  Cause:
  The error message XW211 can be triggered by several factors, including:
  
  Data Entry Errors: Incorrect or inconsistent data entries in financial documents can lead to mismatches in control totals.
  Posting Period Issues: If documents are posted in the wrong period or if there are open periods that should be closed, it can cause discrepancies.
  Configuration Issues: Incorrect configuration in the financial accounting settings, such as control account settings or document types, can lead to errors.
  Missing or Incorrect Master Data: Issues with master data, such as vendor or customer accounts, can also lead to control total discrepancies.
  Incomplete Document Processing: If documents are not fully processed or if there are incomplete transactions, it can result in errors.
  
  Solution:
  To resolve the XW211 error, you can follow these steps:
  
  Review the Error Details: Check the specific error details provided in the message, including the number of errors and the company code involved.
  Analyze the Affected Documents: Use transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display) to review the documents that are causing the issue.
  Check Control Totals: Verify the control totals for the affected company code. This can be done through transaction codes like F.01 (Financial Statements) or F.16 (Balance Confirmation).
  Correct Data Entry Errors: If you identify any incorrect entries, correct them by reversing or adjusting the affected documents.
  Review Posting Periods: Ensure that the posting periods are correctly configured and that no documents are posted in closed periods.
  Check Configuration Settings: Review the configuration settings in the Financial Accounting module to ensure they are set up correctly.
  Run Consistency Checks: Use transaction codes like F.19 (Document Check) to run consistency checks on the financial documents.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03, FBL1N, F.01, and F.16 for document review and analysis.
  SAP Help Documentation: Refer to the SAP Help Portal for detailed documentation on financial accounting processes and error handling.
  User Forums and Communities: Engage with SAP user communities or forums for additional insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify and resolve the underlying issues causing the XW211 error in SAP.