How To Fix XMS_ADM131 - Error when reading the retention periods

SAP Error Message - Details

• Message type: E = Error

• Message class: XMS_ADM - XMS - Administration

• Message number: 131

• Message text: Error when reading the retention periods

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message XMS_ADM131 - Error when reading the retention periods ?

  The SAP error message XMS_ADM131 typically indicates an issue related to the retention periods in the SAP system, particularly when the system is unable to read or access the defined retention periods for data management.
  Cause:
  The error can be caused by several factors, including:
  
  Configuration Issues: The retention periods may not be properly configured in the system.
  Authorization Problems: The user may not have the necessary authorizations to access the retention period settings.
  Data Consistency Issues: There may be inconsistencies or corruption in the data related to retention periods.
  Missing or Incomplete Data: Required data for retention periods may be missing or incomplete in the database.
  System Errors: There could be underlying system errors or bugs affecting the reading of retention periods.
  
  Solution:
  To resolve the XMS_ADM131 error, you can take the following steps:
  
  
  Check Configuration:
  
  Verify that the retention periods are correctly configured in the system. This can be done by navigating to the relevant configuration settings in the SAP system.
  
  
  
  Review Authorizations:
  
  Ensure that the user encountering the error has the necessary authorizations to access and manage retention periods. You may need to consult with your SAP security team.
  
  
  
  Data Consistency Check:
  
  Perform a consistency check on the data related to retention periods. This may involve running specific SAP reports or transactions that can help identify inconsistencies.
  
  
  
  Check for Missing Data:
  
  Investigate if there are any missing or incomplete entries in the database that are required for retention periods. You may need to consult with your database administrator.
  
  
  
  System Logs:
  
  Review system logs (transaction SM21) for any additional error messages or warnings that could provide more context about the issue.
  
  
  
  SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that can resolve the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error and the steps you have already taken.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) that may help in managing retention periods.
  Documentation: Review SAP documentation related to data archiving and retention management for best practices and guidelines.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to diagnose and resolve the XMS_ADM131 error effectively.