How To Fix XMS_ADM095 - Maintain retention periods for deletion/archiving first

SAP Error Message - Details

• Message type: E = Error

• Message class: XMS_ADM - XMS - Administration

• Message number: 095

• Message text: Maintain retention periods for deletion/archiving first

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

No retention periods have been maintained for the deletion and
archiving of XML messages.
It only makes sense to schedule deletion jobs if you have already
maintained retention periods.

How to fix this error?

Choose <ZK>Define Interfaces for Archiving and Retention Periods</>.
Define the retention periods for the deletion and archiving of XML
messages at least.
You can now schedule deletion jobs.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XMS_ADM095 - Maintain retention periods for deletion/archiving first ?

  The SAP error message XMS_ADM095 indicates that you need to maintain retention periods for deletion or archiving before you can proceed with certain operations in the system. This error typically arises in the context of data management, particularly when dealing with archiving or deletion of data in SAP systems.
  Cause:
  The error occurs because the system requires defined retention periods for the data you are trying to delete or archive. Retention periods specify how long data should be kept before it can be deleted or archived, ensuring compliance with legal and organizational policies.
  Solution:
  To resolve this error, you need to maintain the retention periods for the relevant data. Here are the steps to do this:
  
  
  Access the SAP GUI: Log in to your SAP system.
  
  
  Navigate to the Retention Periods Configuration:
  
  Use transaction code SARA (Archive Administration).
  Alternatively, you can go to the relevant customizing transaction for your specific module.
  
  
  
  Maintain Retention Periods:
  
  In the Archive Administration screen, look for the option to maintain retention periods.
  Define the retention periods for the relevant objects (e.g., documents, data records) that you want to archive or delete.
  Ensure that the retention periods comply with your organization’s policies and any legal requirements.
  
  
  
  Save Your Changes: After entering the necessary retention periods, save your changes.
  
  
  Retry the Operation: Once the retention periods are set, you can retry the operation that triggered the error.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on archiving and retention management.
  Compliance: Ensure that your retention policies align with legal and regulatory requirements applicable to your industry.
  Testing: It’s advisable to test the archiving or deletion process in a development or quality assurance environment before applying it in production.
  Consulting SAP Notes: Check for any relevant SAP Notes that might provide additional insights or updates related to this error message.
  
  By following these steps, you should be able to resolve the XMS_ADM095 error and successfully manage your data archiving and deletion processes in SAP.