How To Fix XMS_ADM028 - User &1 does not exist or does not have all authorizations required -> F1

SAP Error Message - Details

• Message type: E = Error

• Message class: XMS_ADM - XMS - Administration

• Message number: 028

• Message text: User &1 does not exist or does not have all authorizations required -> F1

What causes this issue?

User &V1& does not exist or does not have the role &V2&.

System Response

User &V1& is required as the central user for editing XML messages in
the Integration Server. To edit XML messages they require the role
&V2&.

How to fix this error?

Create user &V1& and assign them the role &V2&.
If you have copied the role &V2& using a different name and have
already assigned it to user &V1&, you can ignore this message.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XMS_ADM028 - User &1 does not exist or does not have all authorizations required -> F1 ?

  The SAP error message XMS_ADM028 indicates that a user does not exist or does not have the necessary authorizations to perform a specific action. This error typically arises in the context of SAP's authorization management, particularly when a user attempts to access a transaction or function for which they lack the required permissions.
  Cause:
  
  User Does Not Exist: The user ID specified in the error message may not be valid or may not exist in the SAP system.
  Insufficient Authorizations: The user exists, but they do not have the necessary roles or authorizations assigned to perform the action they are trying to execute.
  Profile Issues: The user’s profile may not include the necessary authorizations due to missing roles or incorrect profile assignments.
  Authorization Object Restrictions: The user may have restrictions on specific authorization objects that prevent them from executing certain transactions.
  
  Solution:
  
  
  Verify User Existence:
  
  Check if the user ID exists in the system using transaction SU01 (User Maintenance).
  If the user does not exist, create the user or correct the user ID being used.
  
  
  
  Check Authorizations:
  
  Use transaction SU53 immediately after the error occurs to analyze the authorization check failure. This transaction shows the last authorization check and can help identify which specific authorization object is missing.
  Review the user’s roles and profiles in transaction SU01 or PFCG (Role Maintenance) to ensure they have the necessary authorizations.
  
  
  
  Assign Missing Roles:
  
  If the user lacks the required roles, assign the appropriate roles that include the necessary authorizations for the transaction or action they are trying to perform.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes, contact your SAP security team or administrator to review and adjust the user’s authorizations as needed.
  
  
  
  Testing:
  
  After making changes, have the user log out and log back in to ensure that the new authorizations take effect. Test the transaction again to confirm that the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: These are the building blocks of SAP's authorization concept. Each transaction may require specific authorization objects to be checked against the user's roles.
  Transaction Codes:
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SU53: Display Authorization Check
  
  
  Documentation: Refer to SAP's official documentation or help portal for detailed information on authorization management and troubleshooting authorization issues.
  
  By following these steps, you should be able to resolve the XMS_ADM028 error and ensure that the user has the necessary access to perform their tasks in the SAP system.