How To Fix WSTI_DOC024 - All entries with date before &1 were deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: WSTI_DOC - Messages from Function Group WSTI_DOC

• Message number: 024

• Message text: All entries with date before &1 were deleted

What causes this issue?

All entries with a date before &V1& were deleted by the reorganization
run. The following numbers of entries were deleted from the relevant
tables:
WSTI_POS_EVENT: &V2& entries
WSTI_MKPF_INDEX: &V3& entries
WSTI_ART_REL: &V4& entries

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WSTI_DOC024 - All entries with date before &1 were deleted ?

  SAP Error Message:
  
  WSTI_DOC024: All entries with date before &1 were deleted
  
  Cause:
  This message typically appears in the context of SAP Workflow or Document Management System (DMS) when the system performs a cleanup or archiving process. The message indicates that all entries (such as workflow logs, change documents, or document versions) with a date earlier than the specified date (&1) have been deleted.
  This is usually triggered by a background job or a manual cleanup activity that removes old entries to optimize system performance and manage database size.
  
  Explanation:
  
  WSTI_DOC024 is an informational message rather than an error.
  The placeholder &1 is replaced by the cutoff date used for deletion.
  The message confirms that the system has deleted all entries older than the specified date.
  This can happen during:
  
  Workflow log cleanup (SWU_OBUF or related jobs)
  Document version or change log cleanup in DMS
  Archiving or housekeeping jobs
  
  
  
  
  Solution / Action:
  
  
  If this message is expected:
  
  No action is required. It is an informational message confirming that the cleanup was successful.
  
  
  If you did not expect entries to be deleted:  
  
  Check the scheduling and parameters of cleanup or archiving jobs.
  Verify the retention periods set for workflow logs or document versions.
  Review system documentation or consult with your Basis/Workflow administrator to understand the cleanup policy.
  If necessary, adjust the retention period or disable the cleanup job temporarily.
  
  
  
  If you want to prevent deletion of certain entries:  
  
  Increase the retention period in the relevant customizing settings.
  Backup data before cleanup if needed.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWI1 - Workflow log display
  SWU_OBUF - Workflow log deletion job
  SARA - Archive administration (for archiving documents)
  CV04N - Document display in DMS
  
  
  
  SAP Notes / Documentation:
  
  SAP Note related to workflow log cleanup and retention periods.
  SAP Help on Workflow log management and archiving.
  
  
  
  Tables:
  
  SWWLOGH - Workflow log header
  SWWLOGI - Workflow log items
  Document management tables like DRAW, DRAD, etc.
  
  
  
  
  Summary:
  WSTI_DOC024 is an informational message indicating that entries older than a certain date have been deleted as part of a cleanup process. This is normal behavior to maintain system performance. Review your cleanup job settings if this deletion was unexpected.
  
  If you need help with specific cleanup job parameters or want to recover deleted entries (if possible), please provide more context about where and when this message appears.