How To Fix WSPT026 - Cancellation of document only possible for Approved document.

SAP Error Message - Details

• Message type: E = Error

• Message class: WSPT - Message Class for Portugal Webservice

• Message number: 026

• Message text: Cancellation of document only possible for Approved document.

Self-Explanatory Message

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• What is the cause and solution for SAP error message WSPT026 - Cancellation of document only possible for Approved document. ?

  SAP Error Message:
  
  WSPT026 - Cancellation of document only possible for Approved document
  
  Cause:
  This error occurs when you attempt to cancel or reverse a document that has not yet been approved in the SAP workflow or approval process. The system enforces that only documents with an approved status can be canceled to maintain data integrity and process compliance.
  In other words, the document you are trying to cancel is still in a status such as "In Process," "Pending Approval," or "Rejected," and the system does not allow cancellation until it reaches the "Approved" status.
  
  Explanation:
  
  Many SAP modules (e.g., SAP Workflow, SAP Travel Management, SAP Invoice Management) use approval processes.
  Documents (e.g., travel requests, invoices, purchase orders) must be approved before certain actions like cancellation or reversal are permitted.
  This message ensures that only documents that have passed the approval stage can be canceled, preventing inconsistent or unauthorized changes.
  
  
  Solution:
  
  
  Check Document Status:
  
  Verify the current status of the document.
  Use transaction codes or report screens relevant to the document type to see if it is approved.
  
  
  
  Approve the Document:
  
  If the document is still pending approval, complete the approval process.
  This may involve:
  
  Approver action in SAP Workflow inbox.
  Manual approval steps.
  Automatic approval if configured.
  
  
  
  
  
  Cancel After Approval:
  
  Once the document is approved, you can proceed with cancellation.
  Use the standard cancellation or reversal transaction.
  
  
  
  If Cancellation is Urgent and Approval is Stuck:
  
  Investigate workflow issues or approval bottlenecks.
  Check workflow logs (transaction SWI1 or SWIA).
  Contact the approver or workflow administrator.
  In some cases, workflow can be reset or manually completed by an administrator.
  
  
  
  Check Authorization:
  
  Ensure you have the necessary authorization to approve or cancel documents.
  
  
  
  
  Related Information:
  
  Transaction Codes:
  
  Workflow monitoring: SWI1, SWIA
  Document display and status check: Depends on module (e.g., FB03 for FI documents, PR05 for Travel Management)
  
  
  SAP Notes:
  
  Search for notes related to the specific module and error message.
  
  
  Module-specific considerations:
  
  In SAP Travel Management (TRIP), this error is common when trying to cancel travel expense reports before approval.
  In SAP Invoice Management, invoices must be approved before cancellation.
  
  
  Customizing:
  
  Approval process and status definitions are configured in IMG under the respective module.
  Check if the approval status is correctly set and if cancellation rules are customized.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Attempt to cancel a document that is not yet approved.
  
  
  Solution
  Approve the document first, then cancel it. Check workflow and authorization if stuck.
  
  
  Related
  Workflow transactions (SWI1, SWIA), module-specific document status checks, SAP Notes.
  
  
  
  
  If you provide the specific SAP module or document type, I can give more tailored instructions.