How To Fix WS888 - Follow-up document &1 has not yet been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 888

• Message text: Follow-up document &1 has not yet been archived

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS888 - Follow-up document &1 has not yet been archived ?

  Certainly! Here's detailed information about the SAP error message:
  
  SAP Error Message:
  WS888 - Follow-up document &1 has not yet been archived
  
  Cause:
  This error occurs when you try to perform an action (such as archiving, deleting, or processing) on a document that has a follow-up document linked to it, but the follow-up document itself has not yet been archived. SAP requires that follow-up documents be archived before or at the same time as the original document to maintain data consistency and integrity.
  For example, if you are trying to archive a billing document, but the related accounting document (follow-up document) has not been archived yet, SAP will raise this error.
  
  Explanation:
  
  The system checks the document flow and finds that the follow-up document (document number &1) is still active in the system.
  Archiving or deleting the original document without archiving the follow-up document could lead to inconsistencies.
  Therefore, SAP prevents the action and issues this message.
  
  
  Solution:
  
  
  Identify the Follow-up Document:
  
  The message will show the document number (&1) of the follow-up document.
  Use transaction codes like VF03 (Display Billing Document), FB03 (Display Document), or VA03 (Display Sales Order) to check the document flow and details.
  
  
  
  Archive the Follow-up Document First:
  
  Use the appropriate archiving object and program to archive the follow-up document.
  For example, if the follow-up document is an accounting document, use the Financial Accounting archiving object (e.g., FI_DOCUMNT).
  If it is a billing document, use SD archiving objects (e.g., SD_VBAK).
  
  
  
  Check Document Flow:
  
  Ensure that all related documents in the chain are archived in the correct sequence.
  Use transaction VA03 or VF03 to check the document flow and confirm the status of all related documents.
  
  
  
  Retry the Action:
  
  After archiving the follow-up document, retry the original action (archiving or deletion).
  
  
  
  
  Additional Information:
  
  
  Archiving Objects:
  
  SAP uses specific archiving objects for different document types. Make sure you are using the correct archiving object for the document type you want to archive.
  
  
  Document Flow Consistency:
  
  SAP enforces document flow consistency to avoid orphaned documents or data inconsistencies.
  
  
  SAP Notes:
  
  Check SAP Notes related to archiving and document flow for your specific SAP version for any known issues or updates.
  
  
  Transaction Codes:
  
  SARA - Archive Administration (to manage archiving sessions)
  SARI - Archive Information System (to analyze archived data)
  VF03 - Display Billing Document
  FB03 - Display Accounting Document
  VA03 - Display Sales Order
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Follow-up document (&1) is not archived yet, preventing archiving/deletion of original.
  
  
  Solution
  Archive the follow-up document first, then retry the action on the original document.
  
  
  Related Info
  Check document flow, use correct archiving objects, and ensure sequence of archiving.
  
  
  
  
  If you need help with specific archiving objects or transaction codes, please provide the document type or module you are working with.