How To Fix WS862 - Document &1 is not a settlement document

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 862

• Message text: Document &1 is not a settlement document

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS862 - Document &1 is not a settlement document ?

  The SAP error message:
  WS862: Document &1 is not a settlement document
  
  Cause:
  This error occurs when you try to perform a settlement-related operation (such as executing a settlement run or posting a settlement document) on a document that is not recognized by the system as a settlement document. In other words, the document number you entered or referenced is not flagged or created as a settlement document in SAP.
  Common scenarios include:
  
  Attempting to settle a document that was not created via a settlement process.
  Using an incorrect document number that does not correspond to a settlement document.
  Trying to reverse or change a document that is not a settlement document.
  The document might be a regular FI document or another type of document, but not a settlement document.
  
  
  Solution:
  
  
  Verify the Document Number:
  
  Check if the document number you are using is correct.
  Confirm that the document is indeed a settlement document (e.g., created by a settlement run or settlement posting).
  
  
  
  Check Document Type and Status:
  
  Use transaction codes like FB03 (Display Document) to view the document.
  Check the document type and whether it is a settlement document.
  Settlement documents often have specific document types or indicators.
  
  
  
  Review the Settlement Process:
  
  If you intended to settle a cost object (e.g., a cost center, internal order, WBS element), ensure that the settlement run was executed properly.
  Use transaction KO88 (Settlement: Individual Processing) or KO8G (Settlement: Collective Processing) to perform settlements.
  If the document was not created by these transactions, it may not be a settlement document.
  
  
  
  Correct the Process:
  
  If you mistakenly referenced a non-settlement document, use the correct settlement document.
  If the document should have been a settlement document but was not created properly, rerun the settlement process.
  
  
  
  Check Customizing and Configuration:
  
  Ensure that the settlement profile and related settings are correctly maintained.
  Verify that the system is configured to create settlement documents for the relevant cost objects.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  KO88 - Settlement: Individual Processing
  KO8G - Settlement: Collective Processing
  FB03 - Display Document
  KOB1 - Orders: Actual Line Items
  
  
  
  SAP Notes and Documentation:
  
  Check SAP Notes related to settlement errors.
  Review SAP Help Portal documentation on settlement processes.
  
  
  
  Typical Use Cases:
  
  Internal order settlement
  WBS element settlement
  Cost center settlement
  
  
  
  
  Summary:
  The error WS862 indicates that the document you are trying to process is not a settlement document. Verify the document number, ensure it was created by a settlement process, and use the appropriate transactions to perform settlement activities. If necessary, rerun the settlement to generate the correct settlement document.
  
  If you provide the exact transaction or scenario where this error occurs, I can help with more specific guidance.