How To Fix WS792 - Personnel settlement document &1 with reference ID &2 already exists.

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 792

• Message text: Personnel settlement document &1 with reference ID &2 already exists.

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS792 - Personnel settlement document &1 with reference ID &2 already exists. ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS792 Personnel settlement document &1 with reference ID &2 already exists.
  
  Cause:
  This error occurs when you try to create or post a personnel settlement document (usually in the context of payroll or personnel cost settlement) with a reference ID that has already been used in the system. The system enforces uniqueness for the reference ID to avoid duplicate postings of the same settlement document.
  
  The reference ID (&2) is typically a unique identifier for the settlement document.
  The document number (&1) indicates the existing personnel settlement document that already uses this reference ID.
  This usually happens if a settlement document was already created for the same payroll period, personnel number, or settlement run, and you are attempting to create it again without clearing or reversing the previous document.
  
  
  Solution:
  
  
  Check Existing Document:
  
  Use the document number (&1) to display the existing personnel settlement document.
  Verify if this document is correct and if it corresponds to the current payroll or settlement run.
  
  
  
  Avoid Duplicate Posting:
  
  If the existing document is valid and posted correctly, do not create a new document with the same reference ID.
  If you need to make changes, reverse or cancel the existing document first before creating a new one.
  
  
  
  Clear or Reverse Document (if necessary):
  
  If the previous document was posted in error, reverse or delete it using the appropriate transaction (e.g., PC00_M99_CIPE for payroll accounting or PA03 for personnel cost settlement).
  After reversal, you can create a new settlement document with the same reference ID.
  
  
  
  Check Configuration:
  
  Ensure that the reference ID generation logic is correct and does not produce duplicates.
  Sometimes, custom programs or interfaces might send duplicate reference IDs; review and correct the logic if needed.
  
  
  
  Consult Logs and Interfaces:
  
  If the document is created via an interface or batch job, check the logs to understand why the duplicate reference ID was generated.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PC00_M99_CIPE – Payroll accounting and personnel settlement document processing.
  PA03 – Personnel cost settlement.
  FB03 – Display financial documents (to check the posted settlement document).
  
  
  
  Tables:
  
  PCL2 – Personnel settlement documents.
  PCPAYRUN – Payroll run data.
  
  
  
  Notes and SAP Help:
  
  Check SAP Notes related to personnel settlement and payroll document posting for any known issues.
  Refer to SAP Help Portal for personnel cost settlement and payroll accounting processes.
  
  
  
  
  Summary:
  The error WS792 indicates a duplicate personnel settlement document reference ID. To resolve it, verify the existing document, avoid duplicate postings, reverse incorrect documents if needed, and ensure the reference ID generation is unique.
  
  If you provide the exact context or transaction where this error occurs, I can help with more specific steps.