How To Fix WS743 - Document &1 has been read from historical data area or archive

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 743

• Message text: Document &1 has been read from historical data area or archive

What causes this issue?

The document being displayed has either already been moved to the
historical data area by data aging functionality or it has already been
archived.
The document can only be accessed via the display transaction.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS743 - Document &1 has been read from historical data area or archive ?

  Certainly! Here's a detailed explanation regarding the SAP error message:
  
  SAP Error Message:
  WS743 - Document &1 has been read from historical data area or archive
  
  Cause:
  This message occurs when a user tries to access or process a document that is no longer available in the current, active database tables but has been moved to the historical data area or archived. In SAP, documents that are older or no longer frequently accessed are often archived to improve system performance and reduce database size.
  When a document is archived, it is physically removed from the active tables and stored in archive files or historical tables. If a transaction or report tries to access such a document without proper archive retrieval mechanisms, SAP issues this message to indicate that the document is not in the current database but in the archive.
  
  Explanation:
  
  The document number (&1) referenced in the message is not found in the active database.
  The system detects that the document exists only in the archive or historical data area.
  This is a normal behavior when dealing with archived documents.
  
  
  Solution:
  
  
  Use Archive Information System (AS):
  
  Use the SAP Archive Information System (transaction SARI) to search and retrieve archived documents. This tool allows you to query archived data and display it.
  
  
  Use Archive Retrieval Programs:
  
  Some SAP modules provide specific archive retrieval programs or transactions that allow you to display archived documents transparently. For example, in FI (Financial Accounting), you can use transaction FB03 with archive retrieval enabled.
  
  
  Restore from Archive:
  
  If you need to process or display the document in a transaction that does not support archive retrieval, you may need to restore the document temporarily from the archive back into the database. This is usually done by BASIS or Archive Administrator using the Archive Management tools (SARA).
  
  
  Check Archive Link Configuration:
  
  Ensure that the system is properly configured to link archived documents with the active system. Sometimes, missing or incorrect archive link settings can cause this message.
  
  
  Inform Users:
  
  Educate users that certain documents are archived and must be accessed via archive retrieval tools or transactions.
  
  
  
  Related Information:
  
  Transaction SARA: Archive Administration - used to manage archiving objects, run archiving jobs, and restore archived data.
  Transaction SARI: Archive Information System - used to search and display archived documents.
  Archive Link: SAP ArchiveLink technology integrates archived documents with SAP transactions.
  Module-specific archiving: Different SAP modules (FI, MM, SD, etc.) have their own archiving objects and retrieval transactions.
  SAP Note: Check for any SAP Notes related to archiving and retrieval for your specific SAP version and module.
  
  
  Summary:
  
  Cause: Document is archived and no longer in active database tables.
  Solution: Use archive retrieval tools (SARI, module-specific transactions), or restore the document from archive if necessary.
  Additional: Proper archive configuration and user training help prevent confusion.
  
  
  If you provide the module or transaction where this error occurs, I can give more specific guidance.