How To Fix WS718 - No authorization to archive contract type &1 (&2) &3 &4

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 718

• Message text: No authorization to archive contract type &1 (&2) &3 &4

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS718 - No authorization to archive contract type &1 (&2) &3 &4 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS718 No authorization to archive contract type &1 (&2) &3 &4
  
  Meaning / Cause:
  This error occurs when a user tries to perform an archiving action on a contract type for which they do not have the necessary authorization. The system checks the user's authorizations against the archiving object and the specific contract type, and if the user lacks the required permissions, this error is raised.
  
  &1 = Contract type (e.g., a specific contract category)
  &2, &3, &4 = Additional details such as object name, user ID, or other context information depending on the archiving scenario.
  
  
  Cause:
  
  The user does not have the required authorization object(s) assigned to archive the specified contract type.
  Authorization objects related to archiving (e.g., S_ARCHIVE, S_AARCH) are missing or incomplete in the user's role.
  The archiving object or contract type is restricted and requires special permissions.
  
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction SU53 immediately after the error occurs to check which authorization check failed.
  Alternatively, use ST01 (Authorization Trace) to trace the authorization checks during the archiving attempt.
  
  
  
  Identify Required Authorization Objects:
  
  Typically, archiving requires authorization objects such as:
  
  S_ARCHIVE (Authorization for archiving objects)
  S_AARCH (Authorization for archiving actions)
  Possibly others depending on the archiving object.
  
  
  
  
  
  Update User Roles:
  
  Add the necessary authorization objects and values for the specific contract type to the user's role.
  For example, ensure that the user has authorization for the archiving object and the specific contract type in the role.
  
  
  
  Test the Archiving Process:
  
  After updating the roles, test the archiving process again to confirm the error is resolved.
  
  
  
  Consult SAP Documentation:
  
  Check SAP Notes or the SAP Help Portal for any specific notes related to the archiving object or contract type.
  
  
  
  
  Related Information:
  
  Archiving Object: The error is related to a specific archiving object that handles contract types. For example, in SAP Contract Accounts Receivable and Payable (FI-CA), archiving objects like FI_DOCUM or FI_CA_OBJECTS might be involved.
  Authorization Objects:
  
  S_ARCHIVE: Controls access to archiving objects.
  S_AARCH: Controls access to archiving actions (e.g., write, delete).
  
  
  Transactions:
  
  SARA: Archive Administration - where archiving jobs are scheduled.
  SU53: Display authorization check failure.
  ST01: System trace for authorizations.
  
  
  SAP Notes: Search for notes related to WS718 or archiving authorization issues for your specific SAP module.
  
  
  If you provide the exact contract type or module, I can help you find more specific authorization objects or SAP Notes.
  
  Summary:
  
  The WS718 error means the user lacks authorization to archive the specified contract type. The solution is to analyze the missing authorizations (using SU53 or ST01), then update the user's roles to include the necessary authorization objects and values for archiving that contract type.
  
  If you need help with the exact authorization objects or role maintenance steps, feel free to ask!