How To Fix WS701 - Status change not allowed, as profit is too low

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 701

• Message text: Status change not allowed, as profit is too low

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS701 - Status change not allowed, as profit is too low ?

  The SAP error message WS701 - "Status change not allowed, as profit is too low" typically occurs in the context of Sales and Distribution (SD) or Project System (PS) modules when trying to change the status of a document (such as a sales order, delivery, or project status) but the system detects that the profit margin or profitability is below a predefined threshold.
  
  Cause
  
  Profitability Check Fails: The system has a control in place that prevents status changes (e.g., releasing a sales order, confirming a project, or closing a document) if the profit margin is too low or negative.
  This is often configured to avoid processing or releasing orders/projects that are not profitable or are expected to cause a loss.
  The profitability check is based on the difference between revenue and costs (e.g., planned costs, actual costs, or target costs).
  The threshold for minimum acceptable profit is set in customizing or via user exits/BAdIs.
  
  
  Where it occurs
  
  Sales Order Processing: When trying to change the status of a sales order or delivery.
  Project System: When changing project status or confirming project progress.
  Profitability Analysis (CO-PA): When integrated with SD or PS, the system checks profitability before allowing status changes.
  
  
  Solution
  
  
  Check Profitability:
  
  Review the profitability of the document (sales order, project, etc.).
  Use transaction codes like VA03 (Display Sales Order), CJ20N (Project Builder), or profitability reports to analyze costs and revenues.
  Identify why the profit is too low or negative.
  
  
  
  Adjust Pricing or Costs:
  
  Adjust sales prices, discounts, or surcharges to improve profitability.
  Review and correct cost estimates or actual costs if they are incorrect or outdated.
  
  
  
  Change Configuration:
  
  If the profit threshold is too strict, adjust the minimum profit limit in customizing.
  For SD, check the settings in Sales and Distribution > Basic Functions > Profitability Analysis > Settings for Profitability Analysis.
  For PS, check the status profile and related controls.
  
  
  
  Bypass or Override (if appropriate):
  
  In some cases, user exits or BAdIs may be implemented to allow overrides.
  Consult with your SAP functional consultant or developer to implement a controlled bypass if business requires.
  
  
  
  Check Authorizations:
  
  Sometimes, the error may be related to user authorizations preventing status changes under certain conditions.
  
  
  
  
  Related Information
  
  SAP Notes: Search SAP Support Portal for notes related to WS701 or profitability checks.
  Transaction Codes:
  
  VA02/VA03 - Change/Display Sales Order
  CJ20N - Project Builder
  KE30 - Profitability Analysis Reports
  
  
  Configuration Paths:
  
  SD Profitability Analysis settings
  Project System status profile settings
  
  
  User Exits/BAdIs:
  
  Check for custom logic in exits like USEREXIT_SAVE_DOCUMENT_PREPARE or BAdIs related to status changes.
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS701 - Status change not allowed, as profit is too low
  
  
  Cause
  Profit margin below configured threshold preventing status change
  
  
  Solution
  Review and improve profitability, adjust pricing/costs, or change configuration settings
  
  
  Modules
  Sales and Distribution (SD), Project System (PS), Profitability Analysis (CO-PA)
  
  
  
  
  If you provide more context (e.g., transaction, module, business process), I can help with more specific guidance.