How To Fix WS662 - Use settlement process types with material reference or w/ logistics data

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 662

• Message text: Use settlement process types with material reference or w/ logistics data

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS662 - Use settlement process types with material reference or w/ logistics data ?

  Certainly! Here's a detailed explanation of the SAP error message WS662: "Use settlement process types with material reference or w/ logistics data":
  
  Error Message: WS662
  Text:
  
  Use settlement process types with material reference or with logistics data
  
  Cause
  This error occurs during the settlement process in SAP (e.g., when settling costs from a cost object like a production order, internal order, or WBS element) when the settlement rule or settlement profile is not correctly configured.
  Specifically, the system expects that the settlement process type used must be compatible with the nature of the cost object and the settlement receiver. If the settlement process type requires a material reference or logistics data (e.g., when settling to a material or a production order), but the settlement rule or settlement profile does not reflect this, the system throws this error.
  In other words:
  
  The settlement process type assigned to the cost object requires material reference or logistics data.
  The settlement rule or settlement profile does not have the correct settlement process type or is missing the necessary logistics/material reference.
  This mismatch causes the system to stop the settlement and issue WS662.
  
  
  When does it occur?
  
  During settlement of production orders, process orders, or internal orders.
  When the settlement profile or settlement rule uses a process type that expects material/logistics data but the cost object or settlement receiver does not provide it.
  When the settlement process type is incorrectly assigned or missing in the settlement profile.
  
  
  Solution
  
  
  Check the Settlement Profile and Settlement Process Types:
  
  Go to transaction OKO7 (Define Settlement Profiles).
  Verify the settlement profile assigned to the cost object.
  Check the settlement process types assigned to the profile.
  Ensure that the process type used supports material reference or logistics data if the settlement receiver is a material or production order.
  
  
  
  Check the Settlement Rule:
  
  Use transaction KO88 or CJ88 (settlement of orders) or CJ88 for WBS elements.
  Review the settlement rule for the cost object.
  Make sure the settlement receiver and the settlement process type are compatible.
  If settling to a material, the process type must be one that supports material reference (e.g., process type 1 or 2).
  
  
  
  Adjust the Settlement Process Type:
  
  If the process type does not support material reference or logistics data, change it to one that does.
  Common settlement process types with material reference are:
  
  1 - Settlement to material (with material reference)
  2 - Settlement to material (with logistics data)
  
  
  For settlement to cost centers or other receivers without material reference, use appropriate process types.
  
  
  
  Check the Cost Object Master Data:
  
  For production orders or process orders, ensure that the material master and order master data are correctly maintained.
  The system needs the logistics data to perform settlement with material reference.
  
  
  
  Re-run the Settlement:
  
  After correcting the settlement profile or settlement rule, re-run the settlement.
  The error WS662 should no longer appear.
  
  
  
  
  Additional Information
  
  Settlement Process Types define how the system settles costs from a cost object to a receiver.
  Process types with material reference require the system to know the material number and related logistics data.
  Incorrect assignment of process types is a common cause of settlement errors.
  Always ensure that the settlement profile and settlement rule are consistent with the nature of the cost object and the settlement receiver.
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS662: Use settlement process types with material reference or with logistics data
  
  
  Cause
  Settlement process type incompatible with settlement receiver or missing material data
  
  
  Solution
  Adjust settlement profile/process type to one supporting material/logistics reference
  
  
  Transactions
  OKO7 (Settlement profiles), KO88/CJ88 (Settlement), CK24 (Process types)
  
  
  Notes
  Ensure cost object and settlement receiver master data are correctly maintained
  
  
  
  
  If you need help with specific transaction codes or configuration steps, feel free to ask!