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How To Fix WS523 - Document index set up using many documents (read long text)


SAP Error Message - Details

  • Message type: E = Error

  • Message class: WS - Supplier Billing Document

  • Message number: 523

  • Message text: Document index set up using many documents (read long text)

  • Show details Hide details
  • What causes this issue?

    Based on the selection criteria, the reorganization of the statistics
    data may include a large number of settlement management documents.

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    SAP recommends that you execute the report in the background.

    System Response

    How to fix this error?

    If you still want to edit the documents online, answer yes to the
    confirmation prompt.

    Procedure for System Administrators


    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message WS523 - Document index set up using many documents (read long text) ?

    The SAP error message WS523 - Document index set up using many documents (read long text) typically occurs in the context of SAPscript or Smart Forms when dealing with long texts or document indexing.


    Cause

    • WS523 is raised when the document index setup tries to process or read a large number of documents or very long texts.
    • This usually happens because the system attempts to handle a large volume of text data or many document nodes at once, exceeding internal limits or causing performance issues.
    • It can be triggered during the processing of long texts in SAPscript forms or when the document index (used for navigation or referencing) is built from many documents or very large text blocks.
    • The error indicates that the system is struggling to manage the document index due to the volume or size of the documents involved.

    Solution

    1. Reduce the number or size of documents:

      • Try to limit the number of documents or the length of the long texts being processed at once.
      • If possible, split very long texts into smaller chunks or reduce the number of documents processed in a single run.
    2. Check and optimize long text usage:

      • Review the long text entries associated with the documents.
      • Remove unnecessary or redundant long texts.
      • Use shorter long texts if feasible.
    3. Adjust SAPscript or Smart Forms design:

      • Modify the form logic to handle long texts more efficiently.
      • Avoid reading or indexing all documents at once; process them in smaller batches.
    4. SAP Notes and Patches:

      • Check for relevant SAP Notes that address WS523 or related long text handling issues.
      • Sometimes, SAP releases patches or corrections to improve handling of large long texts or document indexing.
    5. Technical settings:

      • In some cases, increasing buffer sizes or memory parameters related to long text processing might help, but this should be done cautiously and typically under SAP Basis guidance.

    Related Information

    • Message Class: WS (SAPscript)
    • Context: SAPscript long text processing, document indexing in forms.
    • Transaction Codes: SE71 (SAPscript form painter), SE78 (SAPscript graphics), SO10 (Standard Texts), SMARTFORMS.
    • SAP Notes: Search the SAP Support Portal for notes related to WS523 or long text processing issues.
    • Long Text Storage: Long texts are stored in tables like STXH (header) and STXL (lines). Large volumes can impact performance.

    Summary

    Aspect Details
    Error WS523 - Document index set up using many documents (read long text)
    Cause Too many documents or very long texts processed at once causing indexing issues
    Solution Reduce document/long text size, optimize form logic, check SAP Notes, possibly adjust memory settings
    Related Info SAPscript, Smart Forms, long text tables (STXH, STXL), transactions SE71, SO10

    If you provide more context (e.g., when exactly the error occurs, which transaction or program), I can help with more specific guidance.

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