How To Fix WS174 - Document &1 can only be processed in the original system

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 174

• Message text: Document &1 can only be processed in the original system

What causes this issue?

When document &V1& was checked, the system found that the original of
document &V1& is in logical system &V2&. This differs from the current
logical system &V3&.

System Response

Document &V1& can only be displayed.

How to fix this error?

Execute the function in the original system.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS174 - Document &1 can only be processed in the original system ?

  Certainly! Here's a detailed explanation for the SAP error message WS174: Document &1 can only be processed in the original system:
  
  Error Message
  WS174: Document &1 can only be processed in the original system
  
  Cause
  This error occurs when you try to process or change a workflow-related document (such as a workflow task, workflow container object, or workflow log) in a system different from the one where the document was originally created.
  In SAP Workflow, certain objects and documents are system-specific and carry a system identifier. When you attempt to process or manipulate these objects in a different system (for example, in a client copy, a test system, or after a system copy/refresh), the system detects the mismatch and throws this error.
  Typical scenarios include:
  
  Trying to restart or reprocess a workflow task in a system other than the original.
  Accessing workflow logs or workflow container objects that were created in a different system.
  System copies or client copies where workflow objects are not properly adjusted.
  
  
  Explanation
  SAP workflow documents are linked to the system where they were created. This is to ensure data consistency and integrity. Processing them in a different system could lead to inconsistencies or errors because the underlying data or configuration might differ.
  
  Solution
  
  
  Process the document in the original system:
  
  The simplest solution is to perform the workflow processing or changes in the system where the document was originally created.
  
  
  
  Avoid processing copied workflow objects in a different system:
  
  If you have performed a system copy or client copy, workflow objects from the source system should not be processed in the target system.
  Instead, workflows should be restarted or re-triggered in the target system.
  
  
  
  Delete or reset workflow logs and tasks after system copy:
  
  After a system copy, it is recommended to delete old workflow logs and tasks to avoid inconsistencies.
  Use transaction SWU_OBUF or SWI1 to monitor and clean up workflow logs.
  You can also use report RWSKREIN to delete workflow logs.
  
  
  
  Check system settings and workflow customizing:
  
  Ensure that the workflow customizing and system settings are consistent and correct in the system where you want to process the workflow.
  
  
  
  If you need to move workflows between systems:
  
  Use transport requests to move workflow definitions, but not workflow runtime data (tasks, logs).
  Runtime data should be generated fresh in the target system.
  
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  SWI1 – Workflow log display
  SWU_OBUF – Workflow buffer overview
  SWI2_FREQ – Workflow tasks overview
  SWI6 – Workflow inbox
  RWSKREIN – Report to delete workflow logs
  
  
  
  SAP Notes:
  
  SAP Note 108011 - Workflow after system copy
  SAP Note 108012 - Workflow tasks after client copy
  
  
  
  Additional Tips:
  
  Always perform workflow cleanup after system copies.
  Avoid manual changes to workflow runtime data in copied systems.
  Use workflow restart or re-trigger mechanisms in the target system.
  
  
  
  
  If you provide more context (e.g., what action you were performing when the error occurred), I can help with more specific guidance.