How To Fix WS118 - Document &1 has status &2 and is complete

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 118

• Message text: Document &1 has status &2 and is complete

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS118 - Document &1 has status &2 and is complete ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS118 Document &1 has status &2 and is complete
  
  Meaning / Cause:
  This message typically occurs when you try to process or change a document that is already in a final or completed status. The system is informing you that the document (identified by &1, which is the document number) has a status (&2, which is the status code or description) indicating it is complete, and therefore no further changes or processing are allowed.
  For example, in workflow or document processing scenarios, once a document is marked as complete or closed, it cannot be edited or reprocessed.
  
  Common Scenarios:
  
  Attempting to change or repost a financial document that is already posted and cleared.
  Trying to reprocess a workflow task or document that has been completed.
  Attempting to reverse or modify a goods movement or invoice that is finalized.
  Processing a sales or purchase order that is already fully delivered and closed.
  
  
  Solution / How to Resolve:
  
  
  Check Document Status:
  
  Verify the current status of the document using transaction codes like:
  
  FB03 (Display Financial Document)
  MB03 (Display Material Document)
  VA03 (Display Sales Order)
  Or relevant transaction depending on the document type.
  
  
  Confirm that the document is indeed complete or closed.
  
  
  
  Understand Business Process:
  
  If the document is complete, understand if it is allowed to make changes or if a reversal or cancellation process should be followed instead.
  
  
  
  Use Correct Process for Changes:
  
  If changes are needed, use the appropriate reversal or cancellation transaction:
  
  For financial documents: FB08 (Cancel Document)
  For material documents: MBST (Cancel Material Document)
  For sales orders: Create a credit memo or cancellation order.
  
  
  After reversal, create a new document with the correct data.
  
  
  
  Check Workflow or Program Logic:
  
  If this error occurs in a workflow or custom program, check the logic to ensure it does not attempt to process documents that are already completed.
  Add checks to prevent processing completed documents.
  
  
  
  Consult SAP Notes / Documentation:
  
  Search SAP Support Portal for notes related to message WS118 for your specific module or scenario.
  
  
  
  
  Additional Information:
  
  The placeholders &1 and &2 are replaced at runtime with the actual document number and status.
  Status codes vary by module and document type; common status values might be "C" for complete, "B" for blocked, etc.
  This message is a safeguard to maintain data integrity by preventing changes to finalized documents.
  
  
  If you provide the exact module or transaction where this error occurs, I can give more tailored advice.