How To Fix WRF_PRC_POHF185 - &1 document items exceed threshold value of &2

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_POHF - Messages for Seasonal Purchase Order Processing

• Message number: 185

• Message text: &1 document items exceed threshold value of &2

What causes this issue?

Based on the selection criteria you have entered, the system will select
and process a large number of document items.

System Response

The system therefore warns you that this can take a very long time in
online mode and that system performance will be impaired considerably.

How to fix this error?

If you want to continue processing regardless of the warning, confirm
the message by choosing <ZK>Enter</> (icon: green tick).
You can also interrupt processing by choosing <ZK>Cancel</> (icon: red
X) and starting the program in the background (choose "Background" or
Shift F8).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_POHF185 - &1 document items exceed threshold value of &2 ?

  The SAP error message WRF_PRC_POHF185 indicates that the number of document items in a purchase order (PO) exceeds a predefined threshold value. This error typically occurs in the context of procurement and purchasing processes within SAP, particularly when dealing with large purchase orders that have many line items.
  Cause:
  The error is triggered when the number of items in a purchase order exceeds the limit set in the system configuration. This limit is often defined to ensure that the system can handle the processing of purchase orders efficiently and to prevent performance issues.
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Review the Threshold Value:
  
  Check the configuration settings in the SAP system to determine the threshold value for document items in purchase orders. This can usually be found in the customizing settings under the relevant purchasing or procurement module.
  
  
  
  Split the Purchase Order:
  
  If the purchase order has too many line items, consider splitting it into multiple purchase orders, each containing fewer items. This can help you stay within the threshold limit.
  
  
  
  Adjust Configuration Settings:
  
  If appropriate, you may want to adjust the threshold value in the system configuration to allow for more items in a single purchase order. This should be done with caution and in consultation with your SAP Basis or configuration team to ensure it aligns with business processes and system performance.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to this specific error message for additional insights or recommended practices.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support for guidance tailored to your specific system configuration and business processes.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME21N (Create Purchase Order) or ME22N (Change Purchase Order) to manage purchase orders.
  Configuration Path: The threshold settings can often be found in the SPRO transaction under the following path: 
  
  Materials Management > Purchasing > Purchase Order > Define Document Types.
  
  
  Performance Considerations: Keep in mind that having a very high number of items in a single purchase order can lead to performance issues, so it's essential to balance the need for large orders with system capabilities.
  
  By following these steps, you should be able to address the error message and continue with your procurement processes in SAP.