How To Fix WRF_PRC_OTB054 - At least one document found for budget &1

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_OTB - Purchasing, Open-To-Buy, Seasonal Procurement Messages

• Message number: 054

• Message text: At least one document found for budget &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_OTB054 - At least one document found for budget &1 ?

  The SAP error message WRF_PRC_OTB054, which states "At least one document found for budget &1," typically occurs in the context of budget management within the SAP system, particularly in the areas of sales and distribution or materials management. This error indicates that there is an existing document that is linked to the specified budget, which is preventing certain actions from being completed, such as changing or deleting the budget.
  Cause:
  
  Existing Documents: The primary cause of this error is that there are one or more documents (such as purchase orders, sales orders, or other financial documents) that reference the budget in question. This means that the budget is currently in use and cannot be modified or deleted.
  Budget Control: The system is enforcing budget control, which is a feature that ensures that expenditures do not exceed the allocated budget. If there are documents that have already consumed part of the budget, the system will prevent changes to that budget.
  
  Solution:
  
  Review Linked Documents: Check for any documents that are linked to the budget. You can do this by using transaction codes like ME53N (Display Purchase Requisition), ME23N (Display Purchase Order), or other relevant transactions to see if there are any active documents that reference the budget.
  Release or Close Documents: If possible, release or close any documents that are using the budget. This may involve completing the procurement process or adjusting the documents so that they no longer reference the budget.
  Adjust Budget: If you need to adjust the budget, consider creating a new budget or adjusting the existing documents to free up the budget for changes.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team. They may have specific procedures in place for handling budget-related issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you analyze budget usage, such as:
  
  S_ALR_87013611: Budget/Actual/Commitment Report
  S_ALR_87013612: Budget Overview
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation on budget management and controlling to understand how budgets are structured and managed within your organization.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.