How To Fix WRF_PPW800 - Pricing documents have already been archived; they can be displayed only

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PPW - Price Planning Workbench

• Message number: 800

• Message text: Pricing documents have already been archived; they can be displayed only

Self-Explanatory Message

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• What is the cause and solution for SAP error message WRF_PPW800 - Pricing documents have already been archived; they can be displayed only ?

  SAP Error Message:
  
  WRF_PPW800 – Pricing documents have already been archived; they can be displayed only.
  
  Cause:
  This error occurs when you try to modify or process pricing documents (such as sales orders, billing documents, or other pricing-related documents) that have already been archived in the SAP system. Once documents are archived, they are moved out of the active database into the archive files to optimize system performance and data management. Archived documents are typically set to be read-only, meaning you can only display or view them, but not change or process them further.
  
  Explanation:
  
  SAP uses archiving to manage large volumes of data by moving older or completed documents out of the active database.
  Pricing documents that have been archived are no longer available for updates or further processing.
  Attempting to change or process these archived documents triggers the WRF_PPW800 message.
  
  
  Solution:
  
  
  Display Only:
  
  Understand that archived pricing documents can only be displayed. You cannot modify or process them further in the system.
  
  
  Check Document Status:
  
  Verify if the document is archived by checking the archiving status or using transaction codes like SARA (Archive Administration) or SARI (Archive Information System).
  
  
  Restore from Archive (if necessary):  
  
  If you must modify or process the document, you need to restore it from the archive back into the active database.  
  This is usually done by the system administrator or basis team using the archive management tools.  
  Note that restoring archived documents is generally discouraged unless absolutely necessary, as it can impact system performance and data consistency.
  
  
  
  Create New Document:
  
  If modification is not possible or restoring is not an option, consider creating a new pricing document or transaction to reflect the required changes.
  
  
  Review Archiving Strategy:  
  
  Review your archiving policies to ensure documents are archived only after all necessary processing is complete.  
  Adjust archiving intervals or criteria if premature archiving is causing operational issues.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:  
  
  SARA – Archive Administration  
  SARI – Archive Information System  
  VA03 – Display Sales Order (for viewing archived sales orders)  
  VF03 – Display Billing Document
  
  
  
  SAP Notes:
  
  Check SAP Notes related to archiving and pricing document processing for any specific patches or updates.
  
  
  Documentation:
  
  Refer to SAP Help Portal sections on Data Archiving and Sales and Distribution (SD) Document Processing for detailed guidance.
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Attempt to modify/process pricing documents that have already been archived.
  
  
  Effect
  Documents are read-only; only display is allowed.
  
  
  Solution
  Display documents only, restore from archive if modification is necessary, or create new documents.
  
  
  Prevention
  Ensure documents are archived only after all processing is complete.
  
  
  
  
  If you need further assistance, please provide details about the document type and transaction you are using when the error occurs.