How To Fix WPS01114 - External ID &1 is not unique in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: WPS01 - Revision Planning - Task List Hierarchy

• Message number: 114

• Message text: External ID &1 is not unique in the system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WPS01114 - External ID &1 is not unique in the system ?

  Certainly! Here's a detailed explanation regarding the SAP error message:
  
  SAP Error Message:
  WPS01114 External ID &1 is not unique in the system
  
  Cause:
  This error occurs when you try to create or update an object (such as a vendor, customer, or any master data record) with an External ID that already exists in the system. The External ID is supposed to be unique for each object, but the system has detected a duplicate value.
  
  The External ID is often used as a unique identifier coming from an external system or for integration purposes.
  The system enforces uniqueness to avoid conflicts or ambiguity in identifying records.
  The error message indicates that the External ID you are trying to assign is already assigned to another record in the system.
  
  
  Solution:
  To resolve this error, you need to ensure that the External ID you are trying to use is unique:
  
  
  Check for duplicates:
  
  Search the system for the External ID mentioned in the error message.
  Use transaction codes like SE16 or SE16N to look into the relevant tables where External IDs are stored (e.g., BUT000 for Business Partner, LFA1 for Vendor, KNA1 for Customer).
  Identify the existing record(s) with the same External ID.
  
  
  
  Correct the External ID:
  
  If the External ID is mistakenly duplicated, correct it in one of the records to maintain uniqueness.
  If you are importing data, verify the source data to ensure no duplicates exist before upload.
  
  
  
  Adjust your process:
  
  If the External ID is generated automatically, check the logic or program that generates it to avoid duplicates.
  If the External ID comes from an external system, coordinate with that system to ensure unique identifiers.
  
  
  
  Use SAP tools:
  
  For Business Partners, you can use transaction BP to check and edit External IDs.
  For vendors/customers, use XK02/FD02 or VD02/FD02 to check master data.
  
  
  
  
  Related Information:
  
  External ID is often used in integration scenarios (e.g., ALE, IDocs, interfaces) to link SAP master data with external systems.
  The exact table and field depend on the object type:
  
  Business Partner External ID: BUT000 table, field EXTERN_ID
  Vendor External ID: LFA1 table, field EXTERN_ID
  Customer External ID: KNA1 table, field EXTERN_ID
  
  
  Duplicate External IDs can cause issues in data synchronization and reporting.
  Always maintain data consistency and uniqueness for identifiers used in integration.
  
  
  If you provide the context (e.g., which master data or transaction you are working with), I can give more specific guidance.