How To Fix WPOC003 - Purchase order &, item &: "Delivery Completed" indicator cannot be set

SAP Error Message - Details

• Message type: E = Error

• Message class: WPOC - Messages for Package WPOC

• Message number: 003

• Message text: Purchase order &, item &: "Delivery Completed" indicator cannot be set

Self-Explanatory Message

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• What is the cause and solution for SAP error message WPOC003 - Purchase order &, item &: "Delivery Completed" indicator cannot be set ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WPOC003 Purchase order &, item &: "Delivery Completed" indicator cannot be set
  
  Meaning / Cause:
  This error occurs when you try to set the "Delivery Completed" indicator on a purchase order (PO) item, but the system does not allow it due to certain conditions not being met. The "Delivery Completed" indicator is used to signal that no further deliveries are expected for that PO item.
  Common causes include:
  
  Open or incomplete deliveries: There are still outstanding goods receipts or deliveries expected for the PO item.
  Open quantity: The quantity ordered has not been fully delivered or received.
  Open invoice or payment issues: Sometimes, the system restricts setting the indicator if invoicing or payment processes are incomplete.
  System configuration or user authorization issues: The user might not have the necessary authorization or the system settings prevent setting the indicator under current conditions.
  
  
  Explanation:
  The "Delivery Completed" indicator is a control flag in SAP MM (Materials Management) that tells the system that the PO item is considered fully delivered, and no further goods receipts are expected. This helps in closing the PO item and avoiding further processing.
  If the system detects that deliveries are still pending or quantities are not fully received, it prevents setting this indicator to avoid inconsistencies in inventory and procurement data.
  
  How to Solve / Workaround:
  
  
  Check Open Deliveries:
  
  Go to the PO item and check if there are any outstanding deliveries or goods receipts.
  Use transaction ME23N (Display Purchase Order) and check the "Delivery Schedule" tab or the "Purchase Order History" tab.
  If deliveries are still pending, either wait for them to be completed or confirm receipt of goods.
  
  
  
  Check Quantity Received vs. Ordered:
  
  Verify if the quantity received matches the quantity ordered.
  If partial deliveries are expected, you cannot set the "Delivery Completed" indicator until the full quantity is received or the PO is adjusted.
  
  
  
  Adjust PO Quantity (if applicable):
  
  If you do not expect further deliveries, but the ordered quantity is higher, you can reduce the PO quantity to the quantity already received.
  Then, you can set the "Delivery Completed" indicator.
  
  
  
  Check Invoice and Payment Status:
  
  Sometimes, open invoices or payment blocks can prevent setting the indicator.
  Verify if all invoices related to the PO item are posted and cleared.
  
  
  
  Authorization Check:
  
  Ensure the user has the necessary authorization to change the PO and set the "Delivery Completed" indicator.
  
  
  
  Use Transaction ME22N to Set the Indicator:
  
  In transaction ME22N (Change Purchase Order), navigate to the PO item.
  Under the "Delivery" tab, try to set the "Delivery Completed" indicator.
  If the system still throws the error, review the above points.
  
  
  
  
  Additional Notes:
  
  The "Delivery Completed" indicator is useful for closing PO items that are no longer expected to receive goods.
  Setting this indicator incorrectly can lead to inventory discrepancies.
  Always ensure that the business process aligns with the system status before setting this flag.
  If the problem persists despite all checks, consult your SAP MM functional consultant or check for any custom validations or user-exits that might be preventing the change.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WPOC003 Purchase order &, item &: "Delivery Completed" indicator cannot be set
  
  
  Cause
  Outstanding deliveries or quantities not fully received; system prevents setting flag
  
  
  Solution
  Check and complete deliveries, adjust PO quantity if needed, verify invoice/payment status, ensure authorization
  
  
  Transaction Codes
  ME22N (Change PO), ME23N (Display PO)
  
  
  
  
  If you need further assistance, please provide the PO number and item details, and I can help analyze the specific case.