How To Fix WP852 - Purchase order &, item & used as reference for goods receipt

SAP Error Message - Details

• Message type: E = Error

• Message class: WP - Messages from POS interface

• Message number: 852

• Message text: Purchase order &, item & used as reference for goods receipt

What causes this issue?

Plant master data or customer data for the plant do not exist.

System Response

Processing is not terminated. The factory calendar can be used to
define periods for updating. If this is not the case, additional error
messages will be generated.

How to fix this error?

Maintain the master data. Check the error message that appear.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WP852 - Purchase order &, item & used as reference for goods receipt ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WP852 Purchase order &, item & used as reference for goods receipt
  
  Cause:
  This error occurs when you try to use a purchase order (PO) and item as a reference for a goods receipt, but the PO item has already been fully or partially referenced in a previous goods receipt. Essentially, the system is indicating that the PO item has already been used for a goods receipt, and you cannot use it again in the current transaction.
  This typically happens in the following scenarios:
  
  You are trying to post a goods receipt referencing a PO item that has already been fully received.
  The PO item quantity has already been completely consumed in previous goods receipts.
  There might be an attempt to duplicate the goods receipt referencing the same PO item.
  
  
  Explanation:
  In SAP MM (Materials Management), when you post a goods receipt against a PO, the system checks the PO item quantity and the quantity already received. If the PO item quantity has been fully received, the system prevents further goods receipts referencing the same PO item to avoid over-receipting.
  
  Solution:
  
  
  Check the PO item quantity and goods receipt history:
  
  Use transaction ME23N to display the PO.
  Check the PO item quantity and the quantity already received.
  Verify if the PO item has already been fully received.
  
  
  
  If the PO item is fully received:
  
  You cannot post another goods receipt against this PO item.
  If additional goods need to be received, a new PO or PO item must be created.
  
  
  
  If the PO item is partially received:
  
  Ensure that the quantity you are trying to receive does not exceed the remaining quantity.
  Adjust the quantity in the goods receipt accordingly.
  
  
  
  Check for duplicate goods receipt attempts:
  
  Verify if the goods receipt has already been posted for this PO item.
  Avoid posting the same goods receipt twice.
  
  
  
  If the error occurs due to a system or data inconsistency:
  
  Check for any open or blocked documents related to the PO.
  Consult with your SAP MM or Basis team to investigate any inconsistencies.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MIGO – Goods Receipt
  ME23N – Display Purchase Order
  MB51 – Material Document List (to check goods receipt documents)
  ME2N – Purchase Orders by PO Number (to check PO status)
  
  
  
  SAP Notes:
  
  Sometimes SAP releases notes related to specific error messages. Check the SAP Support Portal for notes related to message WP852.
  
  
  
  Configuration:
  
  The system behavior is standard and controlled by the MM module's goods receipt process.
  No special configuration is usually required unless custom enhancements or validations are in place.
  
  
  
  
  Summary:
  
  Cause: PO item already used as reference for goods receipt (fully or partially received).
  Solution: Verify PO item quantity and goods receipt history; do not exceed PO quantity; avoid duplicate goods receipts.
  Check: PO status in ME23N, goods receipt documents in MB51, and ensure correct quantities.
  
  
  If you need further assistance, please provide the PO number and item, and the exact transaction you are using to post the goods receipt.