How To Fix WL403 - Workflow '&': Workflow definition does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: WL - Workflow: run-time messages

• Message number: 403

• Message text: Workflow '&': Workflow definition does not exist

What causes this issue?

The workflow &V1& was to be started. However, the version required
cannot be found in the database:
Workflow task no. &V2&
Workflow definition no. &V3&, version &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check and correct, if necessary, the entries specified above. Then
re-start the workflow.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WL403 - Workflow '&': Workflow definition does not exist ?

  The SAP error message WL403 indicates that a specific workflow definition does not exist in the system. This error typically occurs when a workflow is triggered, but the system cannot find the corresponding workflow definition in the workflow repository.
  Causes:
  
  Missing Workflow Definition: The workflow definition may not have been created or activated in the system.
  Incorrect Workflow ID: The workflow ID being referenced may be incorrect or misspelled.
  Transport Issues: If the workflow was transported from another system, it may not have been transported correctly or may not exist in the target system.
  Authorization Issues: The user may not have the necessary authorizations to access the workflow definition.
  System Configuration: There may be configuration issues in the workflow settings or the workflow environment.
  
  Solutions:
  
  
  Check Workflow Definition:
  
  Go to the Workflow Builder (transaction code SWDD) and check if the workflow definition exists.
  If it does not exist, you may need to create it or import it from another system.
  
  
  
  Verify Workflow ID:
  
  Ensure that the workflow ID being used is correct. Check for any typos or discrepancies.
  
  
  
  Transport Workflow:
  
  If the workflow was supposed to be transported, check the transport logs to ensure it was successfully imported into the target system.
  If it was not transported, you may need to transport it again.
  
  
  
  Check Authorizations:
  
  Ensure that the user triggering the workflow has the necessary authorizations to access and execute the workflow.
  
  
  
  Review System Configuration:
  
  Check the configuration settings for workflows in the system. Ensure that the workflow environment is set up correctly.
  
  
  
  Debugging:
  
  If you have access to debugging tools, you can debug the workflow execution to identify where the error is occurring.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection by Frequency
  SWI2_DURA: Work Item Selection by Duration
  
  
  
  SAP Notes: Check SAP Notes related to workflow issues for any known bugs or additional troubleshooting steps.
  
  
  Documentation: Refer to SAP Help documentation for workflows to understand how to create and manage workflows effectively.
  
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or Workflow team for further assistance.