How To Fix WGDS_PROCESS684 - User &1 has no authorization to execute the selected mode

SAP Error Message - Details

• Message type: E = Error

• Message class: WGDS_PROCESS - Global data synchronisation

• Message number: 684

• Message text: User &1 has no authorization to execute the selected mode

What causes this issue?

The user does not have the respective authorizations to execute the
selected parallel processing mode.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You have to assign the respective authorization object to your user
profile.
Authorization object: WGDS_MAPRO (<ZK>WGDS Catalog Item Notification
Mass Processing</>)
Activity (ACTVT):
o,,Execute
Processing mode (WGDSPROCMO)
o,,One pass processing (FIELD 2)
o,,Permanent processing (FIELD 1)

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WGDS_PROCESS684 - User &1 has no authorization to execute the selected mode ?

  The SAP error message:
  WGDS_PROCESS684 User &1 has no authorization to execute the selected mode
  typically occurs in the context of SAP Workflow or Document Management System (DMS) when a user tries to perform an action or execute a mode for which they lack the necessary authorizations.
  
  Cause
  
  The user (&1 is a placeholder for the username) does not have the required authorization objects or roles assigned to execute the selected mode or action in the workflow or document processing.
  This can happen if the user tries to start, process, or change a workflow step or document status without proper permissions.
  The authorization check fails because the user is missing specific authorization objects related to workflow processing or document management.
  
  
  Solution
  
  
  Identify the missing authorization:
  
  Check the exact action or mode the user is trying to execute.
  Use transaction SU53 immediately after the error occurs to see which authorization check failed.
  Alternatively, check the system log (SM21) or ST22 dumps if available.
  
  
  
  Assign the required authorizations:
  
  Based on the missing authorization objects identified, assign the necessary roles or authorizations to the user.
  Common authorization objects related to workflow and DMS include:
  
  S_WFAR_OBJ (Workflow: Object)
  S_WFAR_ACT (Workflow: Activity)
  S_WFAR_TSK (Workflow: Task)
  S_WFAR_USER (Workflow: User)
  S_DMS_OBJ (Document Management System: Object)
  S_DMS_ACT (DMS: Activity)
  
  
  Ensure the user has the appropriate activity (e.g., display, change, create) for the object in question.
  
  
  
  Check workflow or DMS configuration:
  
  Verify if the workflow step or DMS mode requires special authorization.
  Sometimes, custom workflows or modes have additional authorization checks.
  
  
  
  Test after authorization update:
  
  After updating the user roles/authorizations, have the user retry the action to confirm the issue is resolved.
  
  
  
  
  Related Information
  
  Transaction SU53: Displays the last failed authorization check for the current user.
  Transaction PFCG: Role maintenance to assign or adjust roles and authorizations.
  SAP Notes: Search for notes related to WGDS_PROCESS684 or workflow authorization issues.
  SAP Help Portal: Documentation on Workflow and DMS authorization concepts.
  Common SAP authorization objects for workflow:
  
  S_WFAR_OBJ
  S_WFAR_ACT
  S_WFAR_TSK
  S_WFAR_USER
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  User lacks authorization to execute the selected workflow or DMS mode/action.
  
  
  Solution
  Use SU53 to identify missing authorizations, then assign required roles/authorizations.
  
  
  Check
  Workflow/DMS authorization objects and user roles.
  
  
  Tools
  SU53, PFCG, SM21, ST22, SAP Notes
  
  
  
  
  If you provide the exact context (e.g., workflow step, transaction, or document type), I can help identify the precise authorization objects or roles needed.