How To Fix WG472 - Purchase order &1 will not be changed as it has already been released

SAP Error Message - Details

• Message type: E = Error

• Message class: WG - Messages for store order and investment buy

• Message number: 472

• Message text: Purchase order &1 will not be changed as it has already been released

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WG472 - Purchase order &1 will not be changed as it has already been released ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WG472 Purchase order &1 will not be changed as it has already been released
  
  Cause:
  This error occurs because the purchase order (PO) you are trying to change has already been released (approved) in the release strategy. Once a PO is released, it is locked against changes to ensure the integrity of the approval process and prevent unauthorized modifications.
  In SAP, the release strategy controls the approval process for purchasing documents. When a PO is released, it means it has passed all necessary approvals and is considered final. Changing it without proper authorization or without resetting the release status is not allowed.
  
  Solution:
  To resolve this error, you have several options depending on your business process and authorization:
  
  
  Reset the Release Status:
  
  If changes are necessary, the release status of the PO must be reset to "not released" before making changes.
  This can be done by users with appropriate authorization (usually purchasing or release administrators).
  Use transaction ME28 (Release Purchase Order) or ME29N (Release Purchase Order) to reset the release status.
  Alternatively, use transaction ME22N to change the PO, but only if the release status is reset.
  
  
  
  Cancel the Release:
  
  If your organization allows, you can cancel the release of the PO.
  This is done by selecting the PO and choosing the option to "Cancel Release" in the release strategy.
  After canceling the release, you can make the necessary changes and then re-release the PO.
  
  
  
  Create a New PO:
  
  If resetting or canceling the release is not possible or not allowed, create a new purchase order with the correct data.
  
  
  
  Check Authorizations:
  
  Ensure you have the necessary authorizations to reset or cancel the release.
  If not, contact your SAP security or purchasing team.
  
  
  
  
  Related Information:
  
  Release Strategy: The release strategy is configured in customizing under Materials Management ? Purchasing ? Purchase Order ? Release Procedure for Purchase Orders.
  Transactions:
  
  ME22N – Change Purchase Order
  ME28 / ME29N – Release Purchase Order
  ME23N – Display Purchase Order (read-only)
  
  
  Authorization Objects:  
  
  M_EINK_FRG (Release Purchase Order)  
  M_EINK_BSA (Purchasing Document Type)  
  
  
  Notes:
  
  Always follow your organization's change management and approval policies.
  Unauthorized changes to released POs can lead to audit issues or procurement discrepancies.
  
  
  
  
  If you need step-by-step guidance on resetting the release status or canceling the release, please let me know!