How To Fix WG328 - No purchasing info records found for data entered

SAP Error Message - Details

• Message type: E = Error

• Message class: WG - Messages for store order and investment buy

• Message number: 328

• Message text: No purchasing info records found for data entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WG328 - No purchasing info records found for data entered ?

  Certainly! Here's a detailed explanation for the SAP error message WG328 - No purchasing info records found for data entered:
  
  Error Message
  WG328 - No purchasing info records found for data entered
  
  Cause
  This error occurs when SAP cannot find any Purchasing Info Records (PIRs) that match the data entered during a purchasing transaction, such as creating a Purchase Order (PO) or a Request for Quotation (RFQ). The system tries to find a valid info record for the combination of:
  
  Vendor
  Material
  Purchasing Organization
  Plant (sometimes)
  
  If no matching info record exists, SAP raises this error.
  Common reasons:
  
  No info record has been created for the vendor-material combination.
  Info record exists but for a different purchasing organization or plant.
  Incorrect vendor or material number entered.
  Info record is blocked or not valid for the date of the transaction.
  Info record is created but not maintained for the purchasing organization or plant involved.
  
  
  Solution
  To resolve this error, you need to ensure that a valid Purchasing Info Record exists for the vendor and material combination in the relevant organizational context.
  Steps:
  
  
  Check if the Purchasing Info Record exists:
  
  Use transaction ME13 (Display Purchasing Info Record) to check if an info record exists for the vendor and material.
  Enter the vendor, material, purchasing organization, and plant to verify.
  
  
  
  Create or maintain the Purchasing Info Record:
  
  If no info record exists, create one using transaction ME11 (Create Purchasing Info Record).
  Ensure the info record is valid for the purchasing organization and plant involved.
  Maintain correct conditions, prices, and validity dates.
  
  
  
  Verify data entered in the transaction:
  
  Confirm that the vendor and material numbers are correct.
  Check that the purchasing organization and plant are correct.
  Make sure the info record is valid on the document date.
  
  
  
  Check for blocked or invalid info records:
  
  Sometimes info records are blocked or have validity dates that do not cover the transaction date.
  Adjust validity dates or unblock if necessary.
  
  
  
  If info records are not used in your process:
  
  In some cases, info records are not mandatory. Check the configuration or business process to see if info records are required.
  If not required, you may need to adjust the system settings or user exit/custom code that enforces this check.
  
  
  
  
  Related Information
  
  Purchasing Info Record (PIR): Stores data about a specific material and vendor combination, including prices, conditions, and delivery terms.
  Transactions:
  
  ME11 - Create Purchasing Info Record
  ME12 - Change Purchasing Info Record
  ME13 - Display Purchasing Info Record
  
  
  Configuration:
  
  Info records are maintained per purchasing organization and plant.
  Validity dates and blocking indicators affect availability.
  
  
  Notes:
  
  If your business process does not require info records, consult with your SAP MM consultant to adjust the system behavior.
  Sometimes, the error can be bypassed by entering a different vendor or material or by creating a generic info record.
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  No valid Purchasing Info Record found for vendor-material-purchasing org combination.
  
  
  Solution
  Create or maintain the Purchasing Info Record using ME11; verify data correctness.
  
  
  Transactions
  ME11 (Create), ME12 (Change), ME13 (Display)
  
  
  Additional
  Check validity dates, blocking status, and ensure correct organizational data is entered.
  
  
  
  
  If you need further assistance, please provide details such as the vendor, material, purchasing organization, and plant involved, and I can help guide you through the exact steps.