How To Fix WFD_BL_MSG036 - Invalid data due to gaps or overlapping employment periods.

SAP Error Message - Details

• Message type: E = Error

• Message class: WFD_BL_MSG - Message Class for Workforce Assignment and Details

• Message number: 036

• Message text: Invalid data due to gaps or overlapping employment periods.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WFD_BL_MSG036 - Invalid data due to gaps or overlapping employment periods. ?

  The SAP error message WFD_BL_MSG036: Invalid data due to gaps or overlapping employment periods typically occurs in the context of SAP Workflow or SAP HR (Human Resources) when dealing with employee employment periods or validity intervals.
  
  Cause:
  This error indicates that the system has detected either gaps or overlapping periods in the employment data or validity intervals for an employee or object. Specifically:
  
  Gaps: There is a missing period between two employment records or validity intervals where no employment is recorded.
  Overlapping periods: Two or more employment records or validity intervals overlap in time, which is logically inconsistent.
  
  Such inconsistencies violate the data integrity rules in SAP, which require continuous and non-overlapping validity periods for employment or related data.
  
  Where it occurs:
  
  In Personnel Administration (PA) when maintaining employment periods.
  In Workflow when validating data related to employee assignments or organizational assignments.
  In Time Management or Payroll when processing employee data with validity intervals.
  During data migration or mass data changes where employment periods are updated.
  
  
  Solution:
  
  
  Check Employment Periods:
  
  Use transaction PA20 or PA30 to display/change employee data.
  Navigate to the relevant infotype (e.g., Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment).
  Review the employment periods and validity intervals for gaps or overlaps.
  
  
  
  Correct the Data:
  
  Adjust the start and end dates of employment records to ensure:
  
  No gaps between consecutive periods.
  No overlapping dates between periods.
  
  
  If gaps are intentional (e.g., employee left and rejoined), ensure that the system allows such gaps or handle them accordingly.
  
  
  
  Use Reports or Tools:
  
  Run standard SAP reports or custom programs to identify gaps or overlaps in employment periods.
  For example, use report RPUPDHR0 or similar to check data consistency.
  
  
  
  Check Workflow or Custom Code:
  
  If the error occurs during workflow processing, check the workflow container data for employment periods.
  Validate that the data passed to the workflow is consistent.
  Review any custom validations or user exits that might enforce strict period checks.
  
  
  
  Data Migration / Upload:
  
  When uploading data via LSMW, BAPIs, or other tools, ensure the source data does not contain gaps or overlaps.
  Validate data before upload.
  
  
  
  
  Related Information:
  
  SAP Notes: Search for SAP Notes related to WFD_BL_MSG036 or employment period validation.
  Infotypes involved: 0000 (Actions), 0001 (Organizational Assignment), 0002 (Personal Data), 0007 (Planned Working Time), etc.
  Transaction Codes: PA20, PA30, PPOME (Organizational Management), SWI1 (Workflow log).
  Data Integrity: SAP requires continuous and non-overlapping validity intervals for personnel data to ensure correct processing in payroll, time management, and workflow.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  WFD_BL_MSG036: Invalid data due to gaps or overlapping employment periods
  
  
  Cause
  Employment periods or validity intervals have gaps or overlaps
  
  
  Solution
  Review and correct employment period dates in PA30/PA20; ensure no gaps or overlaps
  
  
  Where
  Personnel Administration, Workflow, Payroll, Time Management
  
  
  Tools
  PA20, PA30, RPUPDHR0 report, Workflow logs (SWI1)
  
  
  Additional
  Check custom validations, data migration processes, and SAP Notes for related fixes
  
  
  
  
  If you provide more context (e.g., transaction, module, or scenario where the error occurs), I can give more specific guidance.