How To Fix WF011 - System &:& does not allow workflow sharing

SAP Error Message - Details

• Message type: E = Error

• Message class: WF - Workflow: messages

• Message number: 011

• Message text: System &:& does not allow workflow sharing

What causes this issue?

An external system was selected which was not defined as a supported
system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the process definition and/or enter the external system in table
TWFSY.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WF011 - System &:& does not allow workflow sharing ?

  SAP Error Message:
  
  WF011 System &:& does not allow workflow sharing
  
  Cause:
  This error occurs when you try to share or use a workflow across different SAP systems or clients, but the target system is not configured to allow workflow sharing. In SAP, workflow sharing enables workflows to be used across multiple clients or systems, but this requires specific configuration and authorization.
  The message indicates that the system identified by the placeholders (&:&) does not permit workflow sharing, either because:
  
  Workflow sharing is not enabled in the target system.
  The system is not set up as a workflow system in the landscape.
  The RFC connection or logical system configuration is incorrect or missing.
  The workflow container or tasks are being accessed from a system that does not allow cross-system workflow usage.
  
  
  Solution:
  To resolve this error, you need to ensure that the target system is properly configured to allow workflow sharing:
  
  
  Check Workflow System Settings:
  
  Go to transaction SWI1 or SWU3 to check workflow configuration.
  Verify that the system is set as a workflow system and that workflow sharing is enabled.
  
  
  
  Configure Logical Systems and RFC Connections:
  
  Ensure that the logical system names are correctly maintained in BD54.
  Verify RFC destinations between systems are correctly set up and tested (transaction SM59).
  
  
  
  Enable Workflow Sharing:
  
  In the target system, enable workflow sharing by setting the appropriate parameters.
  This might involve setting the parameter wf/allow_sharing to 1 in transaction RZ10 or via profile parameters.
  
  
  
  Check Workflow Customizing:
  
  Use transaction SWU3 (Automatic Workflow Customizing) to check and fix workflow configuration issues.
  Ensure that the workflow container and tasks are correctly defined and allowed for sharing.
  
  
  
  Transport Workflow Definitions:
  
  If workflows are being transported between systems, ensure that the transport requests are correctly imported and that the workflow definitions are consistent.
  
  
  
  Authorization Checks:
  
  Verify that the user has the necessary authorizations to perform workflow sharing operations.
  
  
  
  
  Related Information:
  
  SAP Note: Check for any SAP Notes related to workflow sharing issues for your specific SAP version.
  Transaction Codes:
  
  SWU3 – Automatic Workflow Customizing
  SM59 – RFC Destinations
  BD54 – Maintain Logical Systems
  SWI1 – Workflow Log
  
  
  SAP Help Portal: Search for "Workflow Sharing" and "Cross-System Workflow" for detailed configuration guides.
  Parameter: wf/allow_sharing – Controls whether workflow sharing is allowed.
  
  
  Summary:
  The error WF011 indicates that the target system does not permit workflow sharing. To fix it, ensure that workflow sharing is enabled in the target system, logical systems and RFC connections are correctly configured, and workflow customizing is properly done. Use transaction SWU3 to check and fix workflow configuration issues.
  
  If you provide more details about your system landscape or the exact scenario, I can help with more specific steps.