How To Fix WB2R138 - Close not possible, accruals exist for document &1. Use Reversal instead.

SAP Error Message - Details

• Message type: E = Error

• Message class: WB2R - Messages Rebates

• Message number: 138

• Message text: Close not possible, accruals exist for document &1. Use Reversal instead.

What causes this issue?

Accruals have been already transferred to the accruals index. This is
the case when the follow-on document has been created and then reversed.
In this case the document cannot be closed but has to be cancelled.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WB2R138 - Close not possible, accruals exist for document &1. Use Reversal instead. ?

  The SAP error message WB2R138 indicates that a closing operation cannot be performed because there are existing accruals for the specified document. This typically occurs in the context of financial accounting or controlling when trying to close a document that has associated accruals, which are entries made to recognize expenses or revenues that have been incurred but not yet recorded in the financial statements.
  Cause:
  
  Existing Accruals: The primary cause of this error is that there are accruals linked to the document you are trying to close. Accruals are often used in financial accounting to ensure that expenses and revenues are recognized in the period they occur, regardless of when cash transactions happen.
  Document Status: The document may be in a status that does not allow for closing due to the presence of these accruals.
  Configuration Issues: There may be configuration settings in the SAP system that prevent the closing of documents with accruals.
  
  Solution:
  
  Reversal of Accruals: The error message suggests using a reversal instead of a close. You will need to reverse the accrual entries associated with the document. This can typically be done through the transaction code related to accruals or by using the appropriate reversal transaction.
  Check Accruals: Use transaction codes like FBL3N (for G/L accounts) or FBL1N (for vendor accounts) to check for any existing accruals related to the document. Identify and analyze the accruals to determine if they can be reversed.
  Consult Documentation: Review the documentation or help files related to the specific module you are working with (e.g., Financial Accounting, Controlling) for more detailed instructions on handling accruals and reversals.
  System Configuration: If you believe the configuration settings are causing the issue, consult with your SAP Basis or configuration team to ensure that the system is set up correctly to handle accruals and document closures.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB08: Reverse Document
  FBL3N: Display G/L Account Line Items
  FBL1N: Display Vendor Line Items
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Permissions: Ensure that you have the necessary permissions to perform reversals and document closures in the SAP system.
  Training and Documentation: Consider reviewing training materials or documentation specific to your organization's SAP implementation for best practices in handling accruals and document closures.
  
  By following these steps, you should be able to resolve the WB2R138 error and successfully manage the accruals associated with the document in question.