How To Fix W_CB277 - Document with external number &1 does not exist for supplier &2

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 277

• Message text: Document with external number &1 does not exist for supplier &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W_CB277 - Document with external number &1 does not exist for supplier &2 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  W_CB277 Document with external number &1 does not exist for supplier &2
  
  Meaning / Cause:
  This warning message occurs in SAP when you try to reference or process a document using an external document number for a specific supplier, but the system cannot find any document matching that external number for the given supplier.
  
  &1 = External document number you entered or referenced.
  &2 = Supplier (vendor) number.
  
  This typically happens during invoice verification, payment processing, or when trying to clear or reference documents by external document number.
  Common causes include:
  
  The external document number was entered incorrectly or does not exist in the system for that supplier.
  The document was not posted or has been deleted.
  The external document number belongs to a different supplier.
  Data inconsistencies or synchronization issues between the external system and SAP.
  The document is archived or not available in the current system/client.
  
  
  When does it occur?
  
  During invoice verification (transaction MIRO).
  When clearing vendor open items (transaction F-44).
  When referencing external documents in payment runs or vendor account inquiries.
  When using external document number as a search criterion.
  
  
  Solution / How to fix:
  
  
  Verify the external document number:
  
  Check the external document number you entered for typos or errors.
  Confirm the document number with the supplier or source document.
  
  
  
  Check the supplier/vendor number:
  
  Ensure the supplier number is correct and matches the document.
  
  
  
  Search for the document in SAP:
  
  Use transaction FBL1N (Vendor Line Item Display) to search for the document by external document number and supplier.
  Use filters like posting date, document date, or document type to locate the document.
  
  
  
  Check if the document exists:
  
  If the document does not exist, it may not have been posted yet or was posted under a different number.
  If the document was archived, check with your archiving team or use archive information system (transaction SARI).
  
  
  
  Correct the document reference:
  
  If you find the correct document number, use that instead.
  If the document is missing, request the supplier to resend or reissue the document.
  
  
  
  Check for data inconsistencies:
  
  Run consistency checks or consult with your SAP FI/MM consultant to verify master data and document integrity.
  
  
  
  If the document was deleted or reversed:
  
  You cannot reference it anymore; you need to use a valid document.
  
  
  
  
  Additional Information:
  
  This is a warning message (W_...), so it may allow you to continue with caution, but it indicates a potential problem with document referencing.
  External document numbers are often used to avoid duplicate postings and to link SAP documents with external paperwork.
  Proper maintenance of vendor master data and document entry procedures helps prevent this issue.
  If this message appears during automated processes (e.g., payment runs), review the input data files or interfaces.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message
  Document with external number &1 does not exist for supplier &2
  
  
  Cause
  External document number not found for the specified supplier in SAP
  
  
  Solution
  Verify document number and supplier, search for document, correct references, or repost
  
  
  Transactions
  MIRO, F-44, FBL1N, SARI
  
  
  Notes
  Warning message; may allow continuation but indicates data mismatch
  
  
  
  
  If you need help with specific transaction steps or further troubleshooting, feel free to ask!