How To Fix W_CB183 - Document &1 is not ready for archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 183

• Message text: Document &1 is not ready for archiving

Self-Explanatory Message

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• What is the cause and solution for SAP error message W_CB183 - Document &1 is not ready for archiving ?

  SAP Error Message:
  
  W_CB183 Document &1 is not ready for archiving
  
  Cause:
  This warning message occurs when you attempt to archive a document in SAP, but the system determines that the document is not yet eligible or ready for archiving. This can happen due to several reasons, such as:
  
  The document is still in use or referenced by other processes.
  The document has not reached the status or lifecycle stage required for archiving.
  Prerequisite steps or checks for archiving have not been completed.
  The document is locked or has open transactions that prevent archiving.
  Archiving object-specific conditions are not met (e.g., retention periods, document status).
  
  
  Solution:
  To resolve this warning and proceed with archiving, follow these steps:
  
  
  Check Document Status:
  
  Verify the status of the document in the relevant application (e.g., FI, MM, SD).
  Ensure the document is finalized and no longer subject to changes.
  
  
  
  Review Archiving Object Settings:
  
  Check the archiving object configuration in transaction SARA.
  Confirm that the document meets all criteria defined for archiving.
  
  
  
  Check for Open References or Locks:
  
  Use transactions like SM12 to check for locks on the document.
  Ensure no open transactions or dependencies exist.
  
  
  
  Verify Retention Periods:
  
  Some documents require a minimum retention period before archiving.
  Confirm that the document has passed this period.
  
  
  
  Run Pre-Checks:
  
  Use the pre-processing or test run options in the archiving object to identify issues.
  For example, in SARA, run the "Write" or "Delete" test to see if the document is eligible.
  
  
  
  Consult Application Logs:
  
  Check application logs or archive logs for detailed messages.
  Use transaction SLG1 to view logs related to archiving.
  
  
  
  Correct Issues:
  
  If the document is incomplete or has open items, complete or close them.
  If the document is locked, release the lock.
  
  
  
  
  Related Information:
  
  Transaction SARA: Central transaction for managing archiving objects.
  Archiving Object: Defines the rules and conditions for archiving specific document types.
  SAP Notes: Check SAP Notes for specific archiving object issues or updates.
  Documentation: SAP Help Portal and SAP Library provide detailed guides on archiving.
  Common Archiving Objects: FI_DOCUMNT (FI documents), MM_EKKO (Purchase orders), SD_VBAK (Sales documents), etc.
  
  
  Summary:
  The warning W_CB183 Document &1 is not ready for archiving indicates that the document you are trying to archive does not meet the necessary conditions. You need to verify the document status, ensure no locks or open references exist, confirm retention periods, and check archiving object settings before proceeding.
  If you continue to face issues, consider contacting your SAP Basis or functional consultant with details of the document and archiving object for further analysis.