How To Fix W5109 - Purchasing document & already released

SAP Error Message - Details

• Message type: E = Error

• Message class: W5 - Messages for MM-WEB Applications and BAPIs

• Message number: 109

• Message text: Purchasing document & already released

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Smart SAP Assistant

• What is the cause and solution for SAP error message W5109 - Purchasing document & already released ?

  Certainly! Here's a detailed explanation regarding the SAP error message W5109:
  
  SAP Message W5109:
  Text:
  
  Purchasing document & already released
  
  Cause:
  This warning message appears when you attempt to release (approve) a purchasing document (such as a Purchase Requisition or Purchase Order) that has already been released (approved) in the system.
  In SAP, purchasing documents go through release strategies (approval processes). Once a document is released, it cannot be released again unless it is first set back to a previous release status (e.g., "blocked" or "not released").
  
  When does it occur?
  
  When a user tries to release a purchasing document that is already in a released status.
  Possibly when a user tries to manually trigger the release again via transaction or program.
  Could also happen if a custom program or user exit tries to release the document without checking its current release status.
  
  
  Solution:
  
  
  Check the release status of the document:
  
  Use transaction ME53N (for Purchase Requisition) or ME23N (for Purchase Order) to display the document.
  Check the release strategy and release status in the document overview or release strategy tab.
  
  
  
  Avoid re-releasing an already released document:
  
  If the document is already released, no further release action is needed.
  If changes are required, the document must be set back to a previous release status (e.g., "blocked" or "not released") before releasing again.
  
  
  
  If you need to change the release status:
  
  Use the appropriate transaction or function to reset the release status.
  For Purchase Requisitions, you can use transaction ME54N to release or ME55 to collectively release.
  For Purchase Orders, use ME28 to release.
  
  
  
  Check for custom code or user exits:
  
  If this message appears unexpectedly, check if any custom developments or user exits are trying to release the document programmatically without checking the current release status.
  
  
  
  
  Related Information:
  
  
  Release Strategy:
  
  SAP uses release strategies to control the approval process of purchasing documents. Each document has a release status that indicates whether it is blocked, partially released, or fully released.
  
  
  Transactions:
  
  ME51N: Create Purchase Requisition
  ME52N: Change Purchase Requisition
  ME53N: Display Purchase Requisition
  ME54N: Release Purchase Requisition
  ME55: Collective Release of Purchase Requisitions
  ME21N: Create Purchase Order
  ME22N: Change Purchase Order
  ME23N: Display Purchase Order
  ME28: Release Purchase Order
  
  
  
  Message Class:
  
  The message W5109 belongs to message class W5 which is related to Purchasing documents.
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message
  W5109 - Purchasing document & already released
  
  
  Cause
  Attempt to release a purchasing document that is already released
  
  
  Solution
  Check release status; do not release again unless reset; use appropriate transactions to reset release status if needed
  
  
  Related Transactions
  ME53N, ME54N, ME55, ME23N, ME28
  
  
  
  
  If you need further assistance or specific steps for your SAP version or scenario, feel free to ask!