How To Fix W5031 - You have no authorization to display this purchase requisition

SAP Error Message - Details

• Message type: E = Error

• Message class: W5 - Messages for MM-WEB Applications and BAPIs

• Message number: 031

• Message text: You have no authorization to display this purchase requisition

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W5031 - You have no authorization to display this purchase requisition ?

  SAP Error Message:
  
  W5031 - You have no authorization to display this purchase requisition
  
  Cause:
  This error occurs because the user trying to display the purchase requisition does not have the necessary authorization to view it. In SAP, access to purchase requisitions is controlled by authorization objects, and if the user’s roles or profiles do not include the required authorizations, the system will prevent access and show this message.
  
  Explanation:
  
  Purchase requisitions are sensitive documents, and SAP restricts access based on organizational levels (such as company code, purchasing group, purchasing organization) and document types.
  The authorization object primarily involved is M_BEST_BSA (Purchasing Document Authorization).
  If the user lacks the required authorization for the purchasing document type or organizational level, the system denies display access.
  
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction SU53 immediately after the error occurs to check which authorization check failed.
  Alternatively, use ST01 (Authorization Trace) to trace the authorization checks.
  
  
  
  Identify Missing Authorizations:
  
  The key authorization objects related to purchase requisitions include:
  
  M_BEST_BSA (Purchasing Document Authorization)
  M_BEST_EKG (Purchasing Group)
  M_BEST_BSA (Purchasing Document Type)
  M_BEST_WRK (Plant)
  
  
  Check if the user has the correct values assigned for these objects in their roles.
  
  
  
  Update User Roles:
  
  If missing, update the user’s roles in PFCG to include the necessary authorizations.
  Assign the correct purchasing document types, purchasing groups, plants, and company codes as per the business requirement.
  
  
  
  Test Access:
  
  After updating roles, have the user log off and log back in, then try to display the purchase requisition again.
  
  
  
  
  Additional Information:
  
  Sometimes, the authorization issue arises because the purchase requisition belongs to a different purchasing organization or company code than the user is authorized for.
  If the user should have access to all purchase requisitions, consider broadening the authorization scope carefully, keeping security best practices in mind.
  For troubleshooting, the transaction ME53N (Display Purchase Requisition) is typically where this error appears.
  If the user is a key user or administrator, ensure they have the SAP_ALL or equivalent broad authorizations for testing purposes only.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  User lacks authorization to display the purchase requisition (missing roles/permissions)
  
  
  Authorization Objects
  M_BEST_BSA, M_BEST_EKG, M_BEST_WRK, etc.
  
  
  Solution
  Check SU53, update roles in PFCG with correct authorizations, test access
  
  
  Transaction
  ME53N (Display Purchase Requisition)
  
  
  
  
  If you need help identifying the exact missing authorization or updating roles, please provide the user ID and purchase requisition details, and I can guide you further.