How To Fix W4228 - &: & import/export data archived

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 228

• Message text: &: & import/export data archived

Self-Explanatory Message

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• What is the cause and solution for SAP error message W4228 - &: & import/export data archived ?

  SAP Message W4228: "&: & import/export data archived"
  
  Cause:
  The SAP message W4228 indicates that the import or export data you are trying to access or process has already been archived. This means the original data is no longer available in the active database because it has been moved to the archive to save space and improve system performance.
  Typically, this message appears when you try to display or process transport requests, change documents, or other data objects that have been archived.
  
  Explanation:
  
  
  The message text usually looks like:
  
  &: & import/export data archived
  
  where the placeholders & are replaced by the object type and identifier.
  
  
  This is a warning message (W), not an error, indicating that the data is not lost but moved to archive files.
  
  
  
  Solution:
  
  
  Access Archived Data:
  
  Use the appropriate SAP Archive Information System (transaction SARI) or Archive Development Kit (ADK) tools to retrieve or display archived data.
  If you want to view the archived transport or change documents, use the archive retrieval transactions or reports designed for that archive object.
  
  
  
  Restore Data (if necessary):
  
  If you need to work with the data actively, you may consider restoring the archived data back into the database. This is usually done by the Basis or Archive Administrator using the archive management tools.
  Note that restoring archived data is not common and should be done carefully, as it may impact system performance and data consistency.
  
  
  
  Check Archive Settings:
  
  Review the archiving objects and their retention policies to understand when and why data is archived.
  Adjust archiving parameters if you want to keep data longer in the active database.
  
  
  
  Inform Users:
  
  Inform users that the data is archived and provide instructions on how to access archived data.
  
  
  
  
  Related Information:
  
  
  Archiving Transactions:
  
  SARA – Archive Administration
  SARI – Archive Information System
  SCU3 – Display Change Documents (may show archived data if configured)
  
  
  
  Common Archiving Objects:
  
  TR_OBJECT – Transport Requests
  CDHDR/CDPOS – Change Documents
  Others depending on the module and data type
  
  
  
  SAP Notes and Documentation:
  
  SAP Help Portal: Archiving and Data Management
  SAP Note 102943 – General information about archiving
  SAP Note 102944 – How to access archived data
  
  
  
  
  Summary:
  
  Cause: Data has been archived and is no longer in the active database.
  Effect: You cannot directly access or process the data in the usual way.
  Solution: Use SAP archiving tools (SARI, SARA) to access or restore archived data if needed.
  
  
  If you provide the exact context or transaction where you encounter this message, I can help with more specific steps.