How To Fix W4121 - &: & Material is used in quality information records

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 121

• Message text: &: & Material is used in quality information records

What causes this issue?

Quality info records are still available for this material.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You must set the deletion flag in the quality info records for the
material prior to archiving.
<DS:TRAN.QI02>Change Quality Info Record</>
<DS:TRAN.QI06>QM Releases Mass Maintenance</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W4121 - &: & Material is used in quality information records ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  W4121 & : & Material is used in quality information records
  
  Meaning / Cause:
  This warning message indicates that the material you are trying to change or delete is currently referenced in one or more Quality Information Records (QIRs). Quality Information Records are used in SAP Quality Management (QM) to store information about the quality characteristics of a material from a specific vendor or supplier.
  Because the material is linked to these quality records, certain changes or deletions are restricted to maintain data consistency and integrity in the QM module.
  
  When does this occur?
  
  When you attempt to delete or change a material master record that is assigned to quality information records.
  When you try to perform certain transactions that affect the material but the system detects existing QIR dependencies.
  
  
  Solution / How to resolve:
  
  
  Check Quality Information Records:
  
  Use transaction QM02 (Change Quality Info Record) or QM03 (Display Quality Info Record) to view the quality information records related to the material.
  Identify all QIRs linked to the material.
  
  
  
  Delete or Adjust QIRs:
  
  If you want to delete the material, you must first delete or adjust the related quality information records.
  If deletion is not possible or not desired, consider whether the material change can be done without violating the QIR dependencies.
  
  
  
  Coordinate with QM Team:
  
  Since QIRs are part of quality management, coordinate with the QM department to understand the impact of deleting or changing these records.
  
  
  
  Check for other dependencies:
  
  Sometimes, other QM master data or inspection plans might also reference the material. Ensure all related QM data is reviewed.
  
  
  
  System Settings:
  
  In some cases, the system behavior can be influenced by customizing settings in QM. Consult your SAP QM consultant if you need to adjust system behavior.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  QM01 - Create Quality Info Record
  QM02 - Change Quality Info Record
  QM03 - Display Quality Info Record
  MM02 - Change Material Master
  MM06 - Flag Material for Deletion
  
  
  
  Tables:
  
  QINF - Quality Information Records
  MARA - General Material Data
  
  
  
  Notes:
  
  Always ensure that deleting or changing materials does not break data consistency in QM.
  Back up or document existing QIRs before deletion.
  
  
  
  
  Summary:
  The warning W4121 indicates that the material is linked to quality information records, preventing certain changes or deletions. To resolve, review and manage the related QIRs before proceeding with material changes.
  
  If you need help with specific steps or transaction usage, feel free to ask!