How To Fix W4108 - &: & material is used in certificate profiles

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 108

• Message text: &: & material is used in certificate profiles

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

First delete the usage of the material in the certificate profiles. You
can then archive the material.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W4108 - &: & material is used in certificate profiles ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  W4108 & : & material is used in certificate profiles
  
  Meaning / Cause:
  This warning message indicates that the material you are trying to change or delete is currently assigned or referenced in one or more certificate profiles within the SAP system.
  
  Certificate profiles are used in SAP Quality Management (QM) to define the certificates that are issued for materials, often related to quality certificates or inspection certificates.
  If a material is linked to a certificate profile, it means that the material is part of a quality certificate setup, and changes or deletions might affect the integrity of these certificates.
  
  
  When does this occur?
  
  When you attempt to delete or modify a material master record that is assigned to certificate profiles.
  When you try to change certain fields in the material master that are relevant to certificate profiles.
  During data consistency checks or when running transactions related to certificate management.
  
  
  Solution / How to resolve:
  
  
  Check Certificate Profiles:
  
  Use transaction QC01 / QC02 / QC03 (Certificate creation/change/display) or the relevant customizing transactions to check which certificate profiles reference the material.
  Alternatively, check the customizing path for certificate profiles:
  SPRO -> Quality Management -> Quality Certificates -> Certificate Profiles
  
  Identify the profiles where the material is used.
  
  
  
  Remove or Adjust References:
  
  If you want to delete the material, first remove or replace the material from the certificate profiles.
  If you want to change the material, ensure that the changes are compatible with the certificate profiles or update the profiles accordingly.
  
  
  
  Check Dependencies:
  
  Review if the material is used in any active certificates or pending quality inspections.
  If yes, you may need to complete or archive those certificates before proceeding.
  
  
  
  Consult with Quality Management Team:
  
  Since certificate profiles are part of QM, coordinate with the QM team to understand the impact of changes on certificates.
  
  
  
  If deletion is necessary:
  
  Remove the material from all certificate profiles.
  Delete or archive related certificates.
  Then proceed with material deletion.
  
  
  
  
  Additional Information:
  
  Message Class: W41 (Quality Management related messages)
  Message Number: 08
  This is a warning message, so in some cases, you may be able to proceed after acknowledging the warning, but it is recommended to resolve the references to avoid inconsistencies.
  Certificate profiles help ensure traceability and compliance with quality standards, so changes should be handled carefully.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Material is assigned to one or more certificate profiles in SAP QM.
  
  
  Effect
  Prevents deletion or certain changes to the material to maintain certificate integrity.
  
  
  Solution
  Identify and remove the material from certificate profiles before making changes.
  
  
  Transactions
  QC01, QC02, QC03, SPRO customizing for certificate profiles.
  
  
  Notes
  Coordinate with QM team; handle certificates carefully to maintain quality compliance.
  
  
  
  
  If you need help with specific steps or transaction codes to find the certificate profiles referencing the material, please let me know!