How To Fix W0CSRS040 - Select one reference document type as a default value

SAP Error Message - Details

• Message type: E = Error

• Message class: W0CSRS - Customizing - SAP Retail Store

• Message number: 040

• Message text: Select one reference document type as a default value

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W0CSRS040 - Select one reference document type as a default value ?

  SAP Error Message:
  
  W0CSRS040 - Select one reference document type as a default value
  
  Cause:
  This warning message appears when you are configuring or processing reference document types in SAP (typically in Sales and Distribution or Materials Management modules), and the system detects that no default reference document type has been assigned or selected. The system requires exactly one reference document type to be set as the default to ensure proper document flow and processing.
  For example, when setting up copying control between sales documents or purchase documents, the system needs to know which reference document type to use by default when multiple options exist.
  
  Explanation:
  
  Reference document types are used in SAP to define the relationship between documents (e.g., sales order to delivery, purchase requisition to purchase order).
  When multiple reference document types are maintained, the system needs a default to avoid ambiguity.
  If no default is selected, SAP issues this warning to prompt the user to select one.
  
  
  Solution:
  
  
  Go to the relevant configuration transaction:
  
  For Sales and Distribution (SD): Use transaction VOFM (Copying Control) or navigate via SPRO:
  
  SPRO -> Sales and Distribution -> Sales -> Sales Documents -> Sales Document Header -> Define Copying Control for Sales Documents
  
  
  For Materials Management (MM): Use transaction OMJJ or relevant customizing paths.
  
  
  
  Identify the reference document types:
  
  Check the list of reference document types maintained for the copying control or document flow.
  
  
  
  Select one reference document type as the default:
  
  In the configuration screen, there is usually a checkbox or indicator to mark one reference document type as the default.
  Ensure exactly one reference document type is marked as default.
  
  
  
  Save the configuration:
  
  After selecting the default, save your changes.
  
  
  
  Test the document flow or process again:
  
  The warning should no longer appear.
  
  
  
  
  Additional Information:
  
  This message is a warning (W), not an error, so it may not stop processing but indicates a best practice or configuration requirement.
  Proper default reference document type selection ensures smooth document copying and reduces errors in document processing.
  If multiple reference document types are valid, the default helps the system decide which one to pick automatically.
  If you are unsure which reference document type to select as default, consult your functional consultant or check the business process requirements.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Message
  W0CSRS040 - Select one reference document type as a default value
  
  
  Cause
  No default reference document type selected in copying control or document flow setup
  
  
  Solution
  In configuration, mark exactly one reference document type as default and save
  
  
  Transaction
  VOFM (SD copying control), OMJJ (MM), or via SPRO customizing
  
  
  Impact
  Warning message; may cause ambiguity in document copying if not resolved
  
  
  
  
  If you provide the exact module or transaction where you encountered this message, I can give more tailored instructions.