How To Fix W0025 - Record cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: W0 - Customizing - ISR

• Message number: 025

• Message text: Record cannot be deleted

What causes this issue?

You wish to delete a record in table T161V.

System Response

The delivery type field or the check rule field for availability check
is already filled in this table. The record cannot be deleted.

How to fix this error?

If you still wish to delete the delivery type for returns, you have to
do this via the "Change" function.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W0025 - Record cannot be deleted ?

  Certainly! Here's detailed information about the SAP error message W0025: "Record cannot be deleted":
  
  SAP Error Message: W0025 - "Record cannot be deleted"
  
  Cause:
  The error message W0025 typically occurs when you attempt to delete a record in SAP that is either:
  
  Referenced by other data: The record is linked or referenced by other dependent records or transactions, so deleting it would violate data integrity.
  Already processed or posted: The record has been processed, posted, or is part of a completed transaction, making it non-deletable.
  Locked or protected: The record is locked by another user or system process, or it is protected by authorization or system rules.
  System or application logic restriction: The business logic or application module does not allow deletion of this particular record type.
  
  
  Common Scenarios:
  
  Attempting to delete a document that has accounting postings.
  Trying to delete a master data record that is assigned to active transactions.
  Deleting a purchase order or sales order that has subsequent documents created.
  Deleting a record that is part of a workflow or approval process.
  
  
  Solution:
  To resolve the W0025 error, consider the following steps:
  
  
  Check Dependencies:
  
  Identify if the record is referenced by other documents or transactions.
  Use transaction codes like SE16 or SE16N to check tables for references.
  Use standard SAP reports or tools to find linked documents.
  
  
  
  Reverse or Cancel Subsequent Documents:
  
  If the record is part of a process chain (e.g., a posted invoice), reverse or cancel the subsequent documents first.
  For example, cancel accounting documents or delivery documents before deleting the sales order.
  
  
  
  Unlock the Record:
  
  Check if the record is locked by another user or process.
  Use transaction SM12 to check and release locks if appropriate.
  
  
  
  Check Authorizations:
  
  Ensure you have the necessary authorization to delete the record.
  Consult your SAP security team if needed.
  
  
  
  Use Correct Deletion Method:
  
  Some records require special deletion transactions or flags (e.g., marking for deletion rather than immediate deletion).
  Follow the standard SAP procedure for deletion in the specific module.
  
  
  
  Consult Application Logs:
  
  Check application logs (SLG1) or system logs (SM21) for more detailed error information.
  
  
  
  Contact SAP Support:
  
  If the issue persists and is unclear, raise a support ticket with SAP, providing detailed information about the record and the steps taken.
  
  
  
  
  Related Information:
  
  Message Class: W0 (Warning messages)
  Transaction Codes: Depends on the module (e.g., VA02 for sales orders, ME22N for purchase orders)
  Tables: Depends on the record type (e.g., VBAK for sales orders, BKPF for accounting documents)
  SAP Notes: Search SAP Support Portal for notes related to message W0025 and your specific module.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  W0025 - Record cannot be deleted
  
  
  Cause
  Record is referenced, processed, locked, or protected
  
  
  Solution
  Check dependencies, reverse related documents, unlock record, verify authorizations, use correct deletion method
  
  
  Tools
  SE16/SE16N, SM12, SLG1, SM21
  
  
  Notes
  Follow module-specific deletion procedures
  
  
  
  
  If you provide the specific module or transaction where you encountered this error, I can give more tailored advice.