How To Fix VY620 - Invoice value too high: Tolerance limit of &2% exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 620

• Message text: Invoice value too high: Tolerance limit of &2% exceeded

What causes this issue?

Current value (Net invoice value) : &v1& &v3&
Comparison value of open items : &v1& &v4&

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message VY620 - Invoice value too high: Tolerance limit of &2% exceeded ?

  The SAP error message VY620, which states "Invoice value too high: Tolerance limit of &2% exceeded," typically occurs during the invoice verification process in the SAP system. This error indicates that the invoice amount exceeds the predefined tolerance limit set for the invoice verification process.
  Cause:
  
  
  Tolerance Limit Exceeded: The invoice amount is higher than the allowed tolerance limit (usually a percentage of the purchase order or contract value). This can happen due to:
  
  Price changes in the invoice compared to the purchase order.
  Additional costs or charges that were not accounted for in the original purchase order.
  Errors in data entry or invoice processing.
  
  
  
  Configuration Settings: The tolerance limits are configured in the system, and they may be set too low for the type of transactions being processed.
  
  
  Solution:
  
  
  Review the Invoice: Check the invoice details against the purchase order to identify discrepancies. Ensure that the amounts match and that any additional charges are justified.
  
  
  Adjust Tolerance Limits: If the tolerance limits are too strict for your business needs, consider adjusting them in the configuration settings:
  
  Navigate to the configuration settings in SAP (usually through SPRO).
  Go to Materials Management > Purchasing > Invoice Verification > Define Tolerance Limits for Invoice Verification.
  Adjust the percentage tolerance limits as necessary.
  
  
  
  Manual Approval: If the invoice is valid but exceeds the tolerance limit, you may need to seek manual approval from a supervisor or manager to process the invoice.
  
  
  Create a Credit Memo: If the invoice is incorrect, you may need to request a credit memo from the vendor to correct the invoice amount.
  
  
  Consult with Finance Team: If you are unsure about the appropriate tolerance limits or how to handle the invoice, consult with your finance or procurement team for guidance.
  
  
  Related Information:
  
  Tolerance Limits: Tolerance limits can be set for various types of invoices, including standard invoices, credit memos, and debit memos. It's important to understand the context in which the error occurs.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  Training and Documentation: Ensure that users involved in invoice processing are trained on how to handle discrepancies and understand the importance of tolerance limits.
  
  By following these steps, you should be able to resolve the VY620 error and ensure that your invoice processing runs smoothly.