How To Fix VW292 - Change restricted shipment costs for shipment &1 are settled

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 292

• Message text: Change restricted shipment costs for shipment &1 are settled

What causes this issue?

The shipment costs for shipment &V1& have already been assigned to an
account or transferred.

System Response

You can make only limited changes to the delivery.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VW292 - Change restricted shipment costs for shipment &1 are settled ?

  The SAP error message VW292 indicates that you are trying to change the shipment costs for a shipment that has already been settled. This typically occurs in the context of logistics and transportation management within SAP, where costs associated with shipments are calculated and settled for accounting purposes.
  Cause:
  The error arises because once a shipment's costs have been settled, the system locks those costs to prevent any further changes. This is a safeguard to ensure the integrity of financial data and to prevent discrepancies in accounting records.
  Solution:
  To resolve this error, you have a few options:
  
  
  Check Settlement Status: Verify the status of the shipment. If it has indeed been settled, you will not be able to change the costs directly. You may need to reverse the settlement if adjustments are necessary.
  
  
  Reverse Settlement: If you need to make changes to the shipment costs, you can reverse the settlement. This typically involves:
  
  Using transaction code VT02N (Change Shipment) to access the shipment.
  Finding the option to reverse the settlement (this may vary based on your SAP version and configuration).
  After reversing, you can make the necessary changes to the shipment costs.
  
  
  
  Create a New Shipment: If reversing the settlement is not feasible or if the changes are significant, consider creating a new shipment with the correct costs and settling that instead.
  
  
  Consult with Finance: If you are unsure about reversing settlements or the implications of changing costs, consult with your finance or accounting department to ensure compliance with internal policies.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  VT01N: Create Shipment
  VT02N: Change Shipment
  VT03N: Display Shipment
  V/08: Maintain Shipment Costs
  
  
  Documentation: Review SAP documentation or help files related to shipment management and cost settlement for more detailed procedures and guidelines.
  User Permissions: Ensure you have the necessary permissions to perform actions related to shipment settlements and cost changes.
  
  Best Practices:
  
  Always double-check shipment costs before settling to minimize the need for reversals.
  Maintain clear communication with your logistics and finance teams to ensure that all parties are aware of any changes to shipment costs.
  Regularly review and audit shipment settlements to ensure accuracy and compliance with financial reporting standards.
  
  By following these steps, you should be able to address the VW292 error effectively.