How To Fix VR640 - Please observe guidelines for name areas

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 640

• Message text: Please observe guidelines for name areas

How to fix this error?

Use names which start with X, Y or Z only. All other names are reserved
for SAP.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VR640 - Please observe guidelines for name areas ?

  SAP Error Message:
  
  VR640 - Please observe guidelines for name areas
  
  Cause:
  The error message VR640 occurs when the name entered in a vendor master record (or customer master, depending on context) does not comply with the predefined naming conventions or guidelines set in the SAP system. This typically relates to the "name areas" which are specific segments or fields for names (such as first name, last name, company name, etc.) that must follow certain formatting rules.
  Common causes include:
  
  Entering names in fields that are reserved for specific types of data.
  Using special characters or formats not allowed by the system.
  Exceeding the maximum length allowed for a name field.
  Not following the country-specific or company-specific naming conventions configured in SAP.
  
  
  Solution:
  To resolve the VR640 error, follow these steps:
  
  
  Check the Name Fields:
  
  Verify that the name is entered in the correct fields (e.g., first name in the first name field, last name in the last name field).
  Ensure that the name does not contain invalid characters or symbols.
  
  
  
  Follow Naming Conventions:
  
  Adhere to the naming guidelines defined in your SAP system or organizational standards.
  For example, some systems require that company names be entered in uppercase or without special characters.
  
  
  
  Adjust Name Length:
  
  Make sure the name does not exceed the maximum length allowed for the field.
  If necessary, abbreviate or shorten the name according to guidelines.
  
  
  
  Check Country-Specific Settings:
  
  Some countries have specific rules for name formatting in SAP.
  Verify if any country-specific settings or validations are active and comply with them.
  
  
  
  Consult SAP Documentation or Customizing:
  
  Review the configuration in transaction OBVU (Vendor Master Data) or related customizing settings where name area rules might be defined.
  If necessary, adjust the validation rules or consult with your SAP Basis/functional team.
  
  
  
  
  Related Information:
  
  
  Name Areas in SAP:
  
  SAP divides names into different areas or fields to standardize data entry and reporting. For vendors, this might include fields like "Name 1", "Name 2", "Name 3", and "Name 4". Each has a specific purpose and length.
  
  
  Transaction Codes:
  
  XK01 / FK01 / MK01 - Create Vendor Master
  XK02 / FK02 / MK02 - Change Vendor Master
  OBVU - Vendor Master Data: Define Name Areas (customizing)
  
  
  
  SAP Notes and Documentation:
  
  Check SAP Notes related to VR640 for any patches or updates if the error persists despite correct data entry.
  
  
  User Training:
  
  Educate users on proper data entry standards for vendor/customer names to prevent recurring errors.
  
  
  
  If after following these steps the error persists, it may be necessary to involve your SAP support team to review the system's validation logic or to check for any custom enhancements affecting name validation.