How To Fix VR440 - Only open SD documents are selected if a cust.or mat.is not specified

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 440

• Message text: Only open SD documents are selected if a cust.or mat.is not specified

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VR440 - Only open SD documents are selected if a cust.or mat.is not specified ?

  SAP Error Message:
  
  VR440 - Only open SD documents are selected if a customer or material is not specified
  
  Cause:
  This message occurs in SAP Sales and Distribution (SD) when you try to select or process sales documents (like deliveries, billing documents, or sales orders) without specifying a customer or material, and the system restricts the selection to only open (not fully processed or closed) SD documents.
  In other words, if you run a report, transaction, or selection screen that processes SD documents and you leave the customer or material fields blank, SAP limits the selection to open documents only. This is a safeguard to avoid processing or selecting irrelevant or already completed documents unintentionally.
  
  Explanation:
  
  Customer or Material not specified: When these key selection criteria are missing, the system cannot narrow down the documents to a specific subset.
  Only open documents selected: To avoid processing closed or irrelevant documents, SAP restricts the selection to only open documents (e.g., open sales orders, deliveries not yet billed, etc.).
  This behavior is controlled by the program logic or standard SAP selection parameters.
  
  
  Solution:
  
  
  Specify Customer or Material:
  
  To avoid this message, always enter a customer number or material number in the selection screen. This allows the system to select all relevant documents (open or closed) for that customer or material.
  
  
  If you want to select all documents regardless of status:  
  
  You must specify at least one of the key fields (customer or material).
  Alternatively, check if the selection screen or report has an option to include closed documents or to override this restriction.
  
  
  
  Check Selection Parameters:  
  
  Some reports or transactions have a checkbox or parameter like "Include closed documents" or "Select all documents." Use this if available.
  If you are running a custom program, check the selection logic to see if it can be adjusted.
  
  
  
  Review Documentation or SAP Notes:  
  
  Sometimes this message is standard behavior and cannot be overridden.
  Check SAP Notes or documentation for the specific transaction or report you are using.
  
  
  
  
  Related Information:
  
  This message is common in SD reports or transactions that deal with document selection, such as delivery processing, billing runs, or sales order reports.
  It helps prevent accidental processing of irrelevant or already completed documents.
  If you are a developer or consultant, review the selection screen logic in the program to understand how the selection criteria are handled.
  SAP standard transactions like VL06* (delivery monitor), VF04 (billing due list), or VA05 (list of sales orders) may show this message if selection criteria are incomplete.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  No customer or material specified; system restricts selection to open SD documents only.
  
  
  Effect
  Only open sales documents are selected; closed or completed documents are excluded.
  
  
  Solution
  Specify customer or material in selection; use parameters to include closed documents if available.
  
  
  Additional
  Check transaction/report documentation or SAP Notes for further options or explanations.
  
  
  
  
  If you provide the exact transaction or report where you see this message, I can help with more specific guidance.