How To Fix VR130 - Document flow for purchase orders is only possible by displaying items

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 130

• Message text: Document flow for purchase orders is only possible by displaying items

What causes this issue?

The purchase order history can only be accessed from the document
display.

How to fix this error?

Go to the purchase order display and choose the <LS>Document flow</>
function. Or, go to the purchasing document and activate the
<LS>Purchase order history</> function on item level.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VR130 - Document flow for purchase orders is only possible by displaying items ?

  SAP Error Message:
  
  VR130 - Document flow for purchase orders is only possible by displaying items
  
  Cause:
  This error occurs when a user tries to display the document flow for a purchase order (PO) header level instead of at the item level. In SAP, the document flow for purchase orders is maintained and displayed at the item level, not at the header level. Therefore, attempting to view the document flow directly from the PO header without selecting an item triggers this message.
  
  Explanation:
  
  Purchase orders in SAP are structured with a header and multiple items.
  Document flow (which shows related documents like goods receipts, invoices, etc.) is linked to individual PO items.
  The system requires you to select an item to display the document flow because the flow is item-specific.
  
  
  Solution:
  
  When you want to view the document flow for a purchase order, go to the item level.
  In transaction codes like ME23N (Display Purchase Order), select the specific PO item first.
  Then, use the "Document Flow" button or menu option to display the document flow related to that item.
  Avoid trying to access document flow directly from the PO header screen.
  
  
  Additional Information:
  
  This behavior is standard in SAP MM (Materials Management) module.
  The document flow shows the chain of documents related to a PO item, such as:
  
  Purchase Requisition
  Purchase Order
  Goods Receipt
  Invoice Receipt
  
  
  If you want to analyze the overall PO, you may need to check document flow for each item individually.
  This message helps ensure users understand the granularity of document flow in SAP.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  VR130 - Document flow for purchase orders is only possible by displaying items
  
  
  Cause
  Attempting to display document flow at PO header level instead of item level
  
  
  Solution
  Select a PO item first, then display document flow
  
  
  Related Transactions
  ME23N (Display PO), ME22N (Change PO), ME21N (Create PO)
  
  
  Module
  SAP MM (Materials Management)
  
  
  
  
  If you need to automate or customize document flow display, consider enhancements or user exits, but standard SAP requires item-level selection for document flow display.