How To Fix VP013 - Document address for one-time supplier &1 still needs to be entered

SAP Error Message - Details

• Message type: E = Error

• Message class: VP - Vertriebsbelegpartner

• Message number: 013

• Message text: Document address for one-time supplier &1 still needs to be entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VP013 - Document address for one-time supplier &1 still needs to be entered ?

  Certainly! Here's a detailed explanation for the SAP error message VP013:
  
  SAP Error Message VP013
  Message Text:
  
  Document address for one-time supplier &1 still needs to be entered
  
  Cause
  This error occurs when you are trying to post or process a transaction involving a one-time supplier (also called a "one-time vendor") in SAP, but the system requires a document address to be entered for that supplier, and it has not been provided yet.
  
  In SAP, one-time vendors are used when you do not want to create a full vendor master record for a supplier you only deal with occasionally.
  However, certain transactions require a document address (such as name, street, city, postal code, country, etc.) to be entered for the one-time vendor.
  If this address data is missing or incomplete, the system throws the VP013 error to prompt the user to enter the required address information.
  
  
  When does this happen?
  
  During invoice entry or purchase order processing for a one-time vendor.
  When the system is configured to require document address data for one-time vendors.
  If the vendor master record is incomplete or the address data is missing in the transaction.
  
  
  Solution
  
  
  Enter the Document Address:
  
  When the error appears, SAP usually prompts you to enter the document address.
  You can enter the required address details directly in the transaction screen.
  Make sure to fill in all mandatory fields such as name, street, postal code, city, and country.
  
  
  
  Check Vendor Master Data:
  
  For one-time vendors, verify if the vendor master record is set up correctly.
  If the vendor is truly one-time, ensure that the document address is entered during the transaction.
  
  
  
  Use Transaction Code:
  
  In some cases, you can use transaction XK02 or MK02 to update vendor master data if needed.
  However, for one-time vendors, the address is usually entered at the time of the transaction, not in the master.
  
  
  
  Check Configuration:
  
  If you want to avoid this error, check the configuration in SPRO under:
  Materials Management -> Purchasing -> Vendor Master -> One-Time Vendor -> Define One-Time Vendor Number
  Also, check if the system is set to require document address for one-time vendors.
  Adjust the settings if your business process allows skipping the document address (not recommended for compliance reasons).
  
  
  
  
  Related Information
  
  
  One-Time Vendor Concept:
  
  One-time vendors are used to avoid creating a full vendor master record for suppliers used infrequently.
  
  
  Document Address:
  
  This is the address data that is stored with the document (invoice, purchase order) rather than in the vendor master.
  
  
  Transaction Codes:
  
  ME21N - Create Purchase Order
  MIRO - Enter Incoming Invoice
  XK01/XK02 - Create/Change Vendor Master (if applicable)
  
  
  
  SAP Notes:
  
  Sometimes SAP Notes provide additional fixes or patches if this error occurs unexpectedly.
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error Code
  VP013
  
  
  Cause
  Missing document address for a one-time vendor during transaction processing
  
  
  Solution
  Enter the required document address details when prompted; verify vendor master if needed
  
  
  Configuration
  Check one-time vendor settings in SPRO if you want to adjust address requirements
  
  
  Related T-Codes
  ME21N, MIRO, XK01, XK02
  
  
  
  
  If you need help with the exact screen or steps to enter the document address, please specify the transaction you are using, and I can provide step-by-step guidance.