How To Fix VN205 - License data in document incomplete

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 205

• Message text: License data in document incomplete

What causes this issue?

Even though this billing document is tax-exempt, the license was not
recorded or the data does not correspond to data in the log.

System Response

The system will not print the document.

How to fix this error?

Enter the appropriate tax-exemption data in log table TLIC and assign a
log number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VN205 - License data in document incomplete ?

  Certainly! Here's detailed information about the SAP error message VN205 - License data in document incomplete:
  
  SAP Error Message: VN205
  Message Text: License data in document incomplete
  
  Cause:
  This error occurs when you are trying to process a document (such as a vendor invoice or goods receipt) that requires license data, but the necessary license information is missing or incomplete in the document. In SAP, license data is often related to customs, import/export, or compliance requirements, and certain materials or transactions require this data to be maintained.
  Typical scenarios causing this error include:
  
  Missing or incomplete license number or license type in the document.
  License data not maintained in the material master or vendor master where required.
  License data required for customs or import/export control but not provided.
  License data fields not filled in during document entry (e.g., invoice, delivery, or purchase order).
  
  
  Solution:
  To resolve the VN205 error, you need to ensure that the required license data is complete and correctly maintained in the document or master data. Steps include:
  
  
  Check License Data in Document:
  
  Review the document (invoice, delivery, purchase order) for license data fields.
  Enter or complete the missing license information such as license number, license type, or validity dates.
  
  
  
  Maintain License Data in Master Data:
  
  Verify if the material master or vendor master requires license data.
  Use transaction codes like MM02 (Change Material) or XK02 (Change Vendor) to maintain license data if applicable.
  
  
  
  Check Configuration:
  
  Verify if license data is mandatory for the transaction type or material.
  Check the settings in the customs or license management configuration (e.g., in SAP Global Trade Services or SAP ERP customs functions).
  
  
  
  Use License Management Transactions:
  
  Use transactions like OVK1 (Maintain License Types) or OVK2 (Assign License Types to Materials) to ensure proper license setup.
  
  
  
  Consult Documentation or SAP Notes:
  
  Review SAP documentation related to license management.
  Check for any relevant SAP Notes that address this error in your SAP version.
  
  
  
  
  Related Information:
  
  License Management in SAP: SAP supports license management primarily in the context of customs and import/export control. License data ensures compliance with legal and regulatory requirements.
  Transactions Involved:  
  
  MIRO (Enter Incoming Invoice)  
  MIGO (Goods Movement)  
  ME21N/ME22N (Purchase Order)  
  MM02 (Material Master)  
  XK02 (Vendor Master)  
  
  
  Customization: License data requirements can be configured in the IMG under Logistics Execution or Global Trade Services.
  SAP Notes: Search for SAP Notes related to VN205 or license data errors for specific patches or fixes.
  
  
  If you provide the exact transaction or scenario where the error occurs, I can help with more tailored steps.