How To Fix VN201 - Export data for the document is incomplete

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 201

• Message text: Export data for the document is incomplete

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VN201 - Export data for the document is incomplete ?

  Certainly! Here's a detailed explanation for the SAP error message VN201 - Export data for the document is incomplete:
  
  SAP Error Message: VN201
  Text: Export data for the document is incomplete
  
  Cause:
  This error occurs when you try to post or process a vendor invoice or related document in SAP, and the system detects that the required export-related data fields are not completely filled. This typically happens in scenarios where export/import control is active, and the system expects certain export data (such as customs information, export license, export declaration, etc.) to be maintained for the document.
  The system checks for completeness of export data based on the configuration in the Foreign Trade (Foreign Trade/Customs) module. If mandatory export data is missing or incomplete, the system issues this error to ensure compliance with export regulations and proper customs processing.
  
  Common Causes:
  
  Missing or incomplete export data in the document header or item level.
  Export control settings are active, but export data is not maintained.
  Required fields like export license number, export declaration number, or customs tariff number are empty.
  Incorrect or incomplete configuration of export control in the system.
  The document type or transaction requires export data, but it was not entered.
  
  
  Solution:
  
  
  Check Export Data in the Document:
  
  Go to the document (e.g., vendor invoice, purchase order, delivery) and check the export data fields.
  Ensure all mandatory export-related fields are filled in, such as:
  
  Export license number
  Export declaration number
  Customs tariff number (HS code)
  Country of origin
  Export control indicators
  
  
  
  
  
  Maintain Export Data:
  
  Use transaction codes related to foreign trade data maintenance, such as:
  
  ME23N (Display Purchase Order) ? Check export data tab
  VL02N (Change Outbound Delivery) ? Export data tab
  MIRO (Enter Invoice) ? Check export data
  
  
  Enter or correct the missing export data.
  
  
  
  Check Configuration:
  
  Verify the export control settings in SPRO under:
  
  Logistics Execution ? Foreign Trade/Customs ? Basic Settings ? Export Control
  
  
  Confirm that the system settings align with your business process and that mandatory fields are correctly defined.
  
  
  
  Consult with Foreign Trade/Customs Team:
  
  If unsure about what data is required, consult your company’s foreign trade or customs compliance team.
  They can provide the necessary export data or clarify the requirements.
  
  
  
  Bypass or Adjust Settings (if applicable):
  
  If export data is not relevant for your business but the system requires it due to configuration, you may need to adjust the export control settings or document types to avoid mandatory export data checks.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME23N – Display Purchase Order (check export data)
  VL02N – Change Outbound Delivery (export data tab)
  MIRO – Enter Invoice (check export data)
  VT01N/VT02N – Create/Change Shipment (export data)
  
  
  
  SPRO Path for Export Control:
  
  Logistics Execution ? Foreign Trade/Customs ? Basic Settings ? Export Control
  
  
  
  Notes and Documentation:
  
  SAP OSS Notes related to export control and VN201 error may provide additional fixes or patches.
  SAP Help Portal documentation on Foreign Trade/Customs module.
  
  
  
  
  Summary:
  The VN201 error indicates missing mandatory export data in a document subject to export control. To resolve it, ensure all required export-related fields are properly maintained in the document, verify system configuration, and consult with your foreign trade team if needed.
  
  If you provide the specific transaction or document type where you encounter this error, I can help with more tailored steps.