How To Fix VN019 - Output & cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 019

• Message text: Output & cannot be changed

What causes this issue?

You are trying to send changed output for output which has not yet
been processed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VN019 - Output & cannot be changed ?

  Certainly! Here's a detailed explanation regarding the SAP error message VN019 - "Output & cannot be changed":
  
  SAP Error Message: VN019 - Output & cannot be changed
  
  1. Cause
  The error message VN019 occurs when you try to change an output record in a purchasing document (such as a Purchase Order) but the system does not allow the change because the output is already processed or locked.
  More specifically:
  
  The output type (e.g., print, email, EDI) has already been processed or transmitted.
  The output status is set to "processed" or "not changeable."
  The output is locked due to the processing status or because the output medium does not allow changes after processing.
  Sometimes, the output is controlled by the output determination procedure and the system restricts changes to maintain data consistency.
  
  
  2. When does this happen?
  
  When you try to manually change or delete an output record in the Purchase Order or other purchasing documents.
  When the output has already been sent to the vendor or external system.
  When the output is locked by the system to prevent inconsistencies.
  
  
  3. Solution
  To resolve or work around this error, consider the following steps:
  
  
  Check Output Status:
  
  Go to the output determination screen in the purchasing document.
  Check the status of the output record.
  If the output is already processed (status "4" or "processed"), the system will not allow changes.
  
  
  
  Delete and Recreate Output:
  
  If you need to change the output, you may need to delete the existing output record first.
  However, if the output is processed, deletion might not be allowed.
  In such cases, you may need to create a new output record with the desired changes.
  
  
  
  Use Transaction NACE:
  
  Review the output determination procedure in transaction NACE.
  Check if the output type allows changes after processing.
  Adjust the output control settings if necessary (e.g., allow reprocessing or manual changes).
  
  
  
  Reset Output Status:
  
  In some cases, you can reset the output status to "not processed" to allow changes.
  This can be done via program or manually if you have authorization.
  Be cautious with this approach as it may affect audit trails.
  
  
  
  Check Authorization:
  
  Ensure you have the necessary authorizations to change or delete outputs.
  
  
  
  Consult SAP Notes:
  
  Sometimes, specific SAP Notes address issues related to output processing and changes.
  Check SAP Support Portal for any relevant notes.
  
  
  
  
  4. Related Information
  
  
  Transaction Codes:
  
  ME23N - Display Purchase Order (view outputs)
  ME22N - Change Purchase Order (change outputs)
  NACE - Output determination procedure
  SPRO - IMG settings for output control
  
  
  
  Tables:
  
  NAST - Output status records
  T685 - Output types for purchasing documents
  
  
  
  Output Status Values:
  
  1 = Not processed
  2 = Processing
  3 = Processed successfully
  4 = Processed with errors
  5 = Processing canceled
  
  
  
  Common Output Types in Purchasing:
  
  NEU - Print Purchase Order
  RD00 - Fax
  RD01 - Email
  EDI outputs
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Output already processed or locked; system prevents changes to maintain consistency.
  
  
  Solution
  Check output status, delete and recreate output if possible, adjust output control in NACE, reset status cautiously.
  
  
  Related
  Transactions: ME22N, ME23N, NACE; Tables: NAST; Output status codes and output types.
  
  
  
  
  If you provide the exact scenario or transaction where you encounter this error, I can help with more tailored advice!