How To Fix VLBAPI004 - Error in document &1 item &2 (quantity consistency check)

SAP Error Message - Details

• Message type: E = Error

• Message class: VLBAPI - Output Texts for Delivery BAPIs

• Message number: 004

• Message text: Error in document &1 item &2 (quantity consistency check)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VLBAPI004 - Error in document &1 item &2 (quantity consistency check) ?

  The SAP error message VLBAPI004 indicates a problem with quantity consistency in a document, specifically in the context of sales and distribution (SD) or logistics. This error typically arises when there is a mismatch in the quantities between different documents or stages of processing, such as sales orders, delivery documents, or billing documents.
  Cause:
  The error can be caused by several factors, including:
  
  Quantity Mismatch: The quantity specified in the document does not match the expected quantity based on previous documents (e.g., sales order vs. delivery).
  Stock Availability Issues: The system may be trying to process a quantity that exceeds the available stock.
  Incorrect Document Flow: There may be inconsistencies in the document flow, such as incomplete or incorrect postings in previous steps.
  Manual Changes: Manual adjustments to quantities in documents that are not properly reflected in related documents can lead to this error.
  Configuration Issues: Incorrect configuration in the system related to inventory management or sales order processing.
  
  Solution:
  To resolve the VLBAPI004 error, you can take the following steps:
  
  
  Check Document Quantities: Review the quantities in the relevant documents (sales order, delivery, billing) to ensure they are consistent. Make sure that the quantities match across all related documents.
  
  
  Review Stock Levels: Verify the stock levels in the system to ensure that there is enough stock available to fulfill the quantities specified in the documents.
  
  
  Analyze Document Flow: Use transaction codes like VA03 (Display Sales Order), VL03N (Display Outbound Delivery), and VF03 (Display Billing Document) to trace the document flow and identify where the inconsistency occurs.
  
  
  Check for Manual Changes: If any manual changes were made to the quantities, ensure that they are reflected in all related documents.
  
  
  Reprocess Documents: If necessary, you may need to reverse or reprocess certain documents to correct the inconsistencies.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP Support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VA03, VL03N, VF03, and MB52 (for stock overview).
  SAP Documentation: Review SAP documentation related to sales order processing, delivery processing, and billing to understand the expected behavior and configuration settings.
  User Exits and BAdIs: If custom logic is implemented in your SAP system, check for any user exits or BAdIs that might affect quantity handling.
  
  By following these steps, you should be able to identify and resolve the cause of the VLBAPI004 error in your SAP system.